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Manage Your Microsoft Teams Meeting
Updated May 06, 2020

    Manage Your Microsoft Teams Meeting

    May 06, 2020

    Does a Teams meeting need to be managed?

    By default, a Teams meeting will join participants as presenters.  The presenter role allows full meeting options, including locking video, recording control and ability to manage audio for others.  In some scenarios like a presentation by a Dean to staff or hosting a webinar it can be helpful to control who can manage these capabilities of other participants.

    Configure Meeting Options

    Start by scheduling your meeting if you have not yet done so, instructions here.



    1. As the organizer, navigate to the Calendar section, located on the sidebar


      Teams Left Menu Column - Calendar Highlighted
      Teams Left Menu Column - Calendar Highlighted




    2. Locate the meeting and click to open:


      Teams Calendar view
      Teams Calendar view




    3. With the meeting open, choose 'Meeting options' to the right of the time zone



    4. Your browser will load a new page where you can set configuration for 'Who can bypass the lobby?' and 'Who can present?'
      - Setting who can present to 'Only me' or 'Specific people' will control will assign the specified individuals as Presenter, all other users will have the attendee role

      Meeting options web page
      Meeting options web page

    Additional Teams How-To Pages

    • Adding Users or Groups in Microsoft Teams
    • Create a Team in Microsoft Teams
    • External/Guest User Meeting Experience
    • External/Guest User Teams Experience
    • Join a Microsoft Teams Meeting
    • Manage Your Microsoft Teams Meeting
    • Managing Teams Notifications
    • Microsoft Teams Audio and Video Setup
    • Scheduling Meetings in Microsoft Teams
    • Team and Group Expiration Policy
    • Using Chat in Microsoft Teams

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