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Request a GA, PTI , Temporary or Student Position

Request a GA, PTI , Temporary or Student Position

Purpose

Use this guide to request a new position number (PIN) for a Graduate Assistant (GA), Part-Time Instructor (PTI), Faculty Overload/Faculty Summer, Temporary Staff, or Student Employee in MySlice.

This process creates the PIN only. Hiring and onboarding steps occur after the PIN is approved.

Who This Guide is For

  • Department Administrators

  • Managers of Supervisors who are responsible for initiating position requests

You must have access to the Position Evaluation Request (PER) tile in MySlice to complete this process.

When to Use (and When Not to Use) This Guide

Use this guide when you need to:

  • Create a new GA, PTI, Temporary Staff, or Student position

  • Obtain a new Position Identification Number (PIN)

Do not use this guide for:

  • Reappointments

  • Changes to an existing position

  • Hiring or onboarding after a PIN has been created

If you are unsure wether you need a new PIN or if you can use an existing one for a reappointment, contact HR Shared Services before proceeding.

What You Need Before You Start

Gathering this information in advance will help prevent delays or requests being pushed back for rework.

Information Required for ALL Position Types:

  • Date you want the position created

  • PIN of the Reports To

  • Department

  • Job Code

  • Working Title (30 character max, including spaces)

  • Chartstring(s) and chartstring distribution

  • Justification for why the position is needed

Additional Information by Position Type

  • Temporary Staff & Student Employees

    • Start and end dates

    • Maximum headcount

    • Pay rate or hourly range

    • Work Location

  • Student Employees

    • Work-study eligibility

Step 1: Launch the Position Evaluation Request Form

  1. Log in to MySlice using your NetID and password.

  2. Click on the Position Evaluation Request tile.

    Screenshot of MySlice, selecting Position Evaluation Request tile.

Step 2: Start a New Request

  1. Select Add New PER.

    Screenshot of selecting Add New PER.

 

  1. From the Type menu, choose PTI/Temp/Stdnt.

    Screenshot of selecting PER Type.

  2. From the Position Type list, choose either:

    1. Graduate Assistant Position

    2. Part-Time Instructor Position (Includes Faculty Overloads)

    3. Student Employee Position

    4. Temporary Staff Position

      Screenshot of selecting the type of position from the Position Type list.

Step 3: Complete the Form

Keep these points in mind as you complete the form:

  • Use the arrow button to keep an existing response: Some responses may already be filled in based on one of your previous responses. Click the arrow button to use that response and continue to the next item.

  • Pick a response from a look-ahead menu: As you start typing a PIN, department number, or combination code, pick the response from the list that opens as you type.

  • Look up a PIN and department number: If you don't know the PIN or department number for a question, use the magnifying glass button to look it up:

A. Click the magnifying glass button.

B. Click the arrow next to Search Criteria to show the search criteria boxes.

C. In one of the criteria boxes, type part or all of what you want to search for.

D. Click Search.

E. In the Search Results section, click the item you want.

Step 4: Enter Chartstring Information

  • Enter the chartfield distribution: To enter the combination codes or chartfields and their distribution for the position:

A. Click Enter Chartfield Distribution.

B. Click the magnifying glass button and enter or look up the combination code or chartfields.

C. In the Distrb % column, enter the percent of distribution for that chartstring.

D. To add another chartstring, click the plus button.

E. When your distribution equals 100%, click Done.

Step 5: Save, Change, or Finish Later

Save and Finish Later

If you find that you don't have all the information you need to complete a form, save it and return to it later:

  • Select Save if you are not ready to submit.

  • Note the Transaction ID shown in the upper-right corner.

  • Saving does not submit the request or notify approvers.

Change a Response

To change a response you've already made, turn on Change mode:

  • Turn Change Response to On.

  • Unlock the field you need to update and make your change.

You can return to the request later using the Transaction ID.

Step 6. Submit the Request For Approval

When you get to the Approval button, you have completed the form. To submit it for approval:

  • Click Approval.

  • Review the confirmation screen.

  • Note:

    • The Transaction ID

    • The next approver

  • Select OK.

You have successfully submitted the request when you see the confirmation check mark.

Step 7: Check Request Status and Find the PIN

To check the status of the request and find the position number (PIN):

  1. Open the Position Evaluation Request tile.

  2. On the PER Search / Add page, uncheck the Open Requests Only check box.

  3. Find the request by its transaction ID.

  4. Once the request is approved, you will see the position number (PIN). You will also receive an email with the PIN listed.

Approval Process Overview

A request for a GA, PTI, Temporary Staff, or Student position requires approval from your unit budget approver: