Appointment Guidelines: Faculty Administrative Leadership Roles

Purpose & Scope

This document is intended to provide guidance regarding roles, responsibilities and compensation to College of Visual and Performing Arts ("VPA") faculty serving in administrative appointments. These guidelines will be reviewed annually to respond to the changing needs of VPA programs.

VPA is committed to maintaining the highest level of fiscal stewardship while providing flexibility to accommodate the unique and diverse needs across the college. It is incumbent upon each unit to ensure a balanced budget and apply discretion when using University funds to support administrative work within the college.

This tiered structure for faculty administrative appointments corresponds to the size and complexity of each program, with tiers determined by enrollment, degree offerings and administrative needs.

Appointment Details

Eligibility and Length of Appointment

• Administrative leadership appointments must be filled by full-time faculty.

• Positions are appointed on an annual basis with the term beginning on July 1 and ending on June 30. Most positions require some degree of work during the summer months.

Appointment Process

1. A list of proposed positions and compensation rates should be submitted to the VPA Office of Budget & Operations as part of the department/school annual budget proposal to allocate funding for the position/s.

2. Request for Additional Pay (RAP) forms should be submitted for each person along with a description of the work responsibilities, justification and compensation rate using the tiered guidelines below by Friday, June 13.

3. The request will be reviewed by VPA Academic Affairs and VPA Budget and Operations, then approved by the dean.

4. Once an appointment has been approved, the faculty member will receive a formal offer letter from the dean.

5. Only when the faculty member has signed and returned their offer letter should they begin their assigned work.

6. The dean’s offer letter is the only accepted document outlining work expectations and payment under the contract agreement.

Payment Schedule

The stipend is paid on the same schedule as the individual faculty’s pay selection (8.5 months or 12-months) on top of their base annual salary.

Core Responsibilities (Vary by Program)

Program Advocacy and Oversight

• Provide general program advocacy and oversight.

• Serve as a key contact for students, faculty and staff and coordinate communication as needed.

• Liaise with internal and external partners for activities related to recruitment and institutional collaboration.

• Coordinate program or area specific initiatives such as performances, exhibitions, visiting artists/scholars and masterclasses.

Student Support and Advising

• Provide advising support, which may include coordinating with external partners for field experiences or internships.

• Coordinate advising cohorts for faculty in the program.

Provide Advice Regarding Hiring and Teaching Assignments

• Provide advice and input to the chair/director regarding course, audition and jury scheduling.

• Assist with recruitment and contribute to the annual performance evaluations of part-time instructors and instructional support roles.

Contribute to Budget Development and Ensure Fiscal Responsibility

• Contribute recommendations to the chair/director regarding program budget, facilities and equipment needs.

• Ensure fiscally responsible practices to maximize allocations determined by the chair/director. The ultimate budget authority resides with the chair/director.

Other Responsibilities

• Support program assessment, curriculum development and accreditation activities.

• Perform other duties as assigned by the chair/director based on program needs.

Tier 1

Criteria

Manage the relevant core responsibilities for a high-enrollment and/or administratively complex program.

Compensation

$4,000-$5,000/year stipend—possibility of a course release when determined necessary after reviewing scope and complexity.

Tier 2

Criteria

Manage the relevant core responsibilities for a medium-sized and/or moderately administratively complex program.

Compensation

$3,000-4,000/year stipend

Tier 3

Criteria

Manage the relevant core responsibilities for a lower-enrolled program or area with straightforward administrative complexity or scope.

Compensation

$1,500-3,000/year stipend