Media Submission Guidelines for VPA Website

(email vpa-webmaster@syr.edu with any questions)

For Galleries or Exhibitions:

Images:

• JPEG or PNG files

• Keep under 1MB (2MB max)

• Usually 72dpi resolution and 1,000x1,000 pixels will meet that size

• Make the file name: Student Name- Title of Work
  
  

• Headshots are best 400X400 72dpi

Videos that you host:

• YouTube or Kaltura videos are best, but we can do Vimeo

• See instructions for Kaltura videos
  
  

• We need the embed code or link to the video (click “Share” then “Embed”)

• If there is audio (especially anyone talking) it needs to be Closed Captioned for accessibility

• Kaltura will automatically do this. And YouTube can do it for you (How to add automatic YouTube captions)

Videos that we host:

• If your class' videos are being added to VPA's YouTube channel:

  • Add video to the google drive folder

  • Then we will add to YouTube and embed on gallery pages

Audio:

• Soundcloud is best

• We need the embed code (click “Share” then “Embed”)

• We also need a link to a typed transcript (it can be a shared google doc link)

Other Media:

• We can also embed files from google drive, for example PDFs, Slides, Sheets

• The file’s share settings must be set to: “Anyone with link can view”

• We need the embed code (for most file types click “File” then “Publish to web”)

• For PDFs, open it in a new window, then click the three dots in upper-right corner, and choose “embed item”