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Grad Awards

Grad Awards

Feb 27, 2020

Graduate Award Process – Notes

 

phyacademics@syr.edu

 

 Important Contacts:

 TA Award Process

Prof. Ross confirms TA offers and terms of support:

  1. List it in spreadsheet

  2. Add data into mail-merge list, if using. If not, skip to 3.

  3. Generate TA letter filling in all required fields. Adjust as needed if not using mail merge file.

  4. Print TA letter to PDF.

  5. Send in email from PGA account with due date clearly listed in body of email. Include attachments related to GA benefits and responsibilities, EVS document, and insurance info (last one only once available). See prior emails sent from pga mailbox for samples.

  6. When student returns, note it in the department spreadsheet. Then:

    1. Generate tuition remission form to match support info from PI and BM.

    2. Send copy of signed page + tuition remission form to gradawd@syr.edu

  • Planning letters:

    • AY20-21salary info

      • If it is a full-TA for full academic year: $26,010.00 (Aug 16-May 15) = 18 semi-pays of $1,445.00

      • only one term: Salary = $13,005.00 = 9 Semi-Pays of $1,445.00

  • you can even have half-TAs for one semester, which would mean 10 hrs/wk for 9 semi-pays ($722.50 per pay = $6502.50)

 

*NOTES*

  • Full-TAS will work 20hrs/week

  • Half- TAs will work 10hrs/week

  • Start & end dates:

    • Full AY: Aug 16 – May 15

    • Fall only: Aug 16 – Dec 31

    • Spring only: Jan 1 – May 15

  • PAYROLL Start & end dates, in terms listing when checks will be received in letters

    • Full AY: Aug 31 – May 15

    • Fall only: Aug 31 – Dec 31

    • Spring only: Jan 15 – May 15

    • Number of pays per term: 9, full AY = 18

  • Response Date required for any TA, RA offer (technically): offer date + 15 days

  

 

 

  • Preparing TA Tuition remission forms

 

  1. Fill in date, name, SUID, salary, tuition amount (spring and summer) and hours on the form

  2. In comments:

  • List any details that would be relevant to processor, ie, specify clearly if it is a fall or spring only award, if it is a half TA instead of a full, if there is no tuition – I always list it. No exact rules, just whatever might be helpful to Marrika for processing.

  1. Save.

  • I recommend you save in WORD and PDF form. The PDF will be the one you submit, but in case you need to make adjustments I found it easy to have both handy.

 

 

Submitting award to Graduate Awards office for processing:

AFTER student returns the signed letter, email gradawd@syr.edu:

  • Attach signature page in pdf form + PDF form of corresponding sponsored tuition remission form (AKA “rec”)

  • Subject: AY20-21 Returning TA Acceptance: Name

  • Simple message in the email body is all that is needed, but Marrika asked to include name, SUID, and brief summary of award. See samples from phyacademics mailbox if you want more guidance.

 

 

 

 

RA Award Process

RA awards get confirmed by faculty/PI who plan on supporting the students. They need to confirm, through the hiring form, the following:

  1. Project

  2. Duration of support (Fall and/or spring, full or half TA, etc).

  3. Location of support

 

Mailing the RA offers out to students:

 

 

 

 

  • Tuition is rare on sponsored RA awards, since usually they are 3rd year+ grad students, but make sure to double check.