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Academic Coordinator
Updated Feb 05, 2024

    Academic Coordinator

    Feb 05, 2024



    FALL

    FALL

    Send class rosters to instructors (AST104, PHY102, PHY211, PHY212, PHY221, PHY222)

    Send enrollment numbers to Chair (How to run a report)

    Add TAs to MySlice

    Create sign-up sheets for TA assignments & clinic hours

    Update Clinic Schedule here

    Update teaching schedule on Answers here 

    Get syllabi from faculty & save (in Teams) with rosters and course feedback (end of semester)

    Send out GRD 998 Reminder (Before add deadline)

    Make sure grads don’t go over credits before financial aid deadline (Before drop deadline)

    Start checking for grad applications through Slate

    Send out ABD reminders

    Check OnBase for Declaration of Major forms in Workflow

    Ask Associate Chair for TA assignments

    Put instructor reviews in Teams

    Work on Spring Schedule of Classes

    Send SOC Data Insights report to Chair

    Update courses on website on google sheet

    Send long schedule to Admin Asst

    Send enrollment and major updates September







    SPRING

    SPRING

    Send class rosters to instructors (AST104, PHY102, PHY211, PHY212, PHY221, PHY222)

    Send enrollment numbers to Chair (How to run a report)

    Add TAs to MySlice

    Update teaching schedule on Answers here 

    Get syllabi from faculty & save (in Teams) with rosters and course feedback (end of semester)

    Send out GRD 998 Reminder

    Gather info for undergrad research festival

    Send ABD Reminders

    Work on Fall Schedule of Classes

    Check OnBase for Declaration of Major forms in Workflow

    Ask Associate Chair for TA assignments

    Put instructor reviews in Teams

    Send SOC Data Insights report to Chair

    Send offer/rejection letters to applicants

    Update courses on website on google sheet

    Send long schedule to Admin Asst

    Send enrollment and major updates twice per year to chair in February





    SUMMER

    SUMMER

    Arrange zoom meeting for incoming international Grads

    Send Email to incoming grads (Summer Check In)

    Email handbook to incoming grads

    Add incoming grads to Teams spreadsheet

    Add incoming grads to listerv

    Send incoming grads reminder to update address (once they find housing)

    Qualifying exam and diagnostic exam planning- send email reminder to committee





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