How to Submit an eProcurement Special Request

For Law staff with eProcurement access and Budget Office training

Step 1: Get an Estimate

Obtain an estimate from an approved vendor.

Step 2: Submit the Special Request in eProcurement

1. Enter the special request in eProcurement

2. Requisition name: Make it unique and include the job purpose and estimate number

Step 3: Save and Email Documents

1. Save a PDF copy of:

   • Your requisition

   • The estimate

   • Any supporting documents (such as funding approval)

2. Email all documents to lawbudget@syr.edu for our approval

Step 4: Budget Approval

The requisition will route to budget for approval through MySlice.

Step 5: Purchasing Issues the PO

Once approved, Purchasing will issue a purchase order and send a copy to you.

Step 6: Forward the PO

Action required:

• Forward the PO copy to lawbudget@syr.edu

• Forward to the vendor if Purchasing didn't include them (this sometimes happens if they lack contact information)

Step 7: Vendor Completes the Work

The vendor will proceed with the job and issue a final invoice when complete. The invoice typically goes to your department but may route to POInvoices@syr.edu.

Step 8: Submit Invoice for Payment

1. Review the invoice for accuracy

2. Forward to lawbudget@syr.edu for processing

3. Email subject line format: Include PO number, vendor name, and the word "invoice"
   Example: "PO 12345 Halo Invoice"