Funding Search and Submitting a Grant Application

Please be sure to follow these procedures for submitting a grant application:

1. Contact OSP: You must work with the Office of Sponsored Programs (OSP) to submit your grant application. OSP Research Administrators (RAs) are authorized institutional representatives for submitting proposals and executing awards on behalf of the University, and are assigned by unit:
   School of Education: Caroline McMullin (cmcmulli@syr.edu)
   Social Work: Carolina Freuder (cfreuder@syr.edu)

   • Email your OSP RA as soon as you have identified a potential funding opportunity so they can help you navigate the forms that need to be completed and notify you of the OSP process and internal due dates for proposal submission.

   • Be sure to copy both the Business Office (SOEbusinessoffice@syr.edu) and the ADR (baferri@syr.edu) on this email.

2. Create your Budget: Work with Chris Juiliani (cajuilia@syr.edu) and/or Janet Nicholson (jnicho09@syr.edu) in the SOE Business Office. It is critical that budgets be developed early and use the most up-to-date OSP budget templates in order to ensure that the correct rates are calculated. Be sure to consult with them if you need to make any changes or need help with your budget as you develop your proposal. If you need help with your grant narrative, please contact Beth Ferri for support.

3. Complete Required Trainings:

   • Be sure you have completed the University’s Financial Conflict of Interest (FCOI) Training within the last four years. This mandatory training is designed to ensure research will be free from bias resulting from investigators’ financial conflicts of interest. Outstanding training completions by any senior/key personnel named in the proposal may delay or prevent OSP from submitting the proposal to the sponsor by the submission deadline.

     b. Be sure you have completed the University’s Research Security Training within one year prior to your proposal submission deadline. This mandatory training provides recipients of federal research funding with information on risks and threats to the global research ecosystem and the knowledge and tools necessary to protect against these risks and undue foreign influence. Outstanding training completions by any senior/key personnel named in the proposal may delay or prevent OSP from submitting the proposal to the sponsor by the submission deadline.

4. Complete the Proposal Approval Form (PAF) which is the primary intake form for OSP and how you secure unit-level approvals, including from the relevant Faculty Director (if seeking course buyout), ADR (Beth Ferri), and Budget Director (John Beecher). The PAF replaces the IRR form and is completed via Qualtrics. For information on the PAF, see the Office of Research training materials and PAF Instructions. Pay close attention to:

   • Definitions for Project Type (Research & Development (R&D), Instruction, or Other Sponsored Activity). R&D is further classified as Basic, Applied, or Experimental. These are important distinctions that have implications for F&A rates, rankings, and more.

     · Definitions for PI, Co-PI, Co-I, and Key/Senior Personnel and determining intellectual credit (which is different from “effort”).

5. Approvals for the PAF should go to your Faculty Director -> John Beecher (jtbeeche@syr.edu) -> ADR (baferri@syr.edu). If you have any questions about the new form, please reach out to either John or Beth for help. You may need several days to secure all the relevant signatures—so plan to submit your PAF a week in advance of your submission date if at all possible.

For more information about research support at Syracuse, visit the Office of Research website, which includes subpages for OSP, the Office of Research Development (which administers the University internal grant programs), the Office of Research Integrity and Protections (including the IRB), Technology Transfer, and Postdoctoral Affairs.