Drafting Emails with Claude
Write clear, professional, and confident emails — fast. Claude helps you compose and refine messages using natural prompts and built-in editing tools.
Compose Smarter with Claude
Steps
Ask Claude to draft an email in an artifact (e.g., "Write a professional thank-you email to my professor about career advice. Put it in an artifact.")
Important: Add "put it in an artifact" or "create this as an artifact" to your prompt to ensure the email opens in a separate panel. Otherwise, shorter emails may appear inline in the chat.
Your email appears in the Artifact panel — the draft displays in a separate, editable panel on the right side of the screen with easy copy/paste functionality.
Refine your draft with follow-up prompts like:
"Make this more formal."
"Shorten to 120 words."
"Add a line about scheduling a meetin.g"
"Make the tone friendlier."
Copy and send — Click the copy icon in the Artifact panel, then paste into your email client.
💬 Example prompts:
Pro Tips
✅ Be specific about audience and purpose ("professor," "recruiter," "teammate") for better results.
✏️ Personalize the draft — Claude provides strong structure, but add your own details and voice.
💡 Use iterative prompts — After Claude drafts, say "make it more concise" or "add enthusiasm" to refine.
🔒 Always review before sending — Claude doesn't know your specific schedule, attachments, or recipient details.
📋 Save frequently used emails — Keep Claude's drafts in a document for templates you use often.
Keep These in Mind
📝 Claude drafts, you decide: Claude creates the structure and language, but you're responsible for reviewing accuracy, tone, and context before sending.
🚫 Avoid sensitive data: Never include confidential information, FERPA-protected student details, or personal identifiers when using Claude.
💬 Stay authentic: Claude helps with structure and clarity — but always personalize your message so it reflects your own voice.
📧 No direct email integration: Unlike some AI tools, Claude doesn't integrate directly with Gmail or Outlook. You'll copy and paste the final draft into your email platform.
Support
Need help? ITS Help Desk: 315-443-2677 • help@syr.edu