CV Update FAQs

1 What is the CV Update Form?
2 Where can I find my open-ended response narratives from last year?
3 Why are grants from previous years showing on my CV Update Form and how do I remove them?
4 How do I upload a copy of my full CV with my submission?
5 How do I submit my CV Update Form?
6 How can I tell that my CV Update Form was submitted successfully?
7 I already submitted my CV Update Form but I need to make some changes - what should I do?
8 Do I have to wait until December to start working on my CV Update Form?

What is the CV Update Form?

The CV Update Form is a university form used by the schools/colleges to review faculty productivity for the last calendar year in a consistent manner. In most cases, it is tied to your annual merit increase.

Where can I find my open-ended response narratives from last year?

Go to your main Activities area. In the top Important Forms section, click on the “CV Update Form: Open-Ended Responses” screen. This is where your open-ended responses are stored year after year. You can use last year’s narratives to get started on this year’s by selecting the checkbox next to last year’s record and using the Duplicate button. Make sure to change the “Calendar Year” to the next reporting year and click Save when you’re finished.

Why are grants from previous years showing on my CV Update Form and how do I remove them?

The CV Update Form actually asks for grant information from the last 3 calendar years, which is why you may have more records than expected displaying. As such, this is not something that can be adjusted.

How do I upload a copy of my full CV with my submission?

Go to your Workflow tab and click on that year’s CV Update link (ex. “2026 CV Update”). Scroll down past the instructions and there will be an file upload area.

Depending on your school/college, this may or may not be available, and may or may not be required.

How do I submit my CV Update Form?

Go to your Workflow tab and click on that year’s CV Update link (ex. “2026 CV Update”). Use the Actions menu in the upper right corner to select “Submit to …”

Not getting a “Submit to …” option? Scroll through the page to make sure you’ve completed any required fields, such as uploading a copy of your full CV and/or answering additional questions from your Dean’s Office.

How can I tell that my CV Update Form was submitted successfully?

In your Workflow tab, your CV Update Form will have moved from the Inbox section at the top, to the History section at the bottom, and the Current Step will be listed as Department Chair/Dean’s Office depending on your school/college’s process.

I already submitted my CV Update Form but I need to make some changes - what should I do?

If it’s still before the deadline for your school/college, you can go to your Workflow tab and locate your recent submission in the History section (located in the bottom half of the screen). Use the downwards arrow in the Actions column at the far right to select “Recall” - this will bring your CV Update Form submission back to your queue, where you can make the needed edits and resubmit.

If the deadline for your school/college has already passed, you can still make edits as you would normally in your main Activities area and Open-Ended Responses. So that you don’t lose the timestamp on your original submission, please reach out to vita@syr.edu to ask for a manual refresh of your submitted CV Update Form.

Do I have to wait until December to start working on my CV Update Form?

No - you can work on your CV Update Form at any time of the year! You can start working on your open-ended responses for next year or just adding/updating activities at anytime - a recommended best practice would be to log into the FPS at least once every couple months to make edits so that not everything is left for you to do in December/January. The only time restriction is that you will not be able to submit your CV Update Form until the process is launched in December.