Creating a Teams Meeting

There are multiple ways to create a meeting for Microsoft Teams. The below information will highlight our recommended steps for creating your next Teams meeting.

Within Outlook

1. Select Calendars Tab in the bottom left.
   
   
   

   Open

   

   Microsoft Outlook - Select Calander Tab

   
   
   
   

2. From the Calendar View, Navigate to the date which you will create a Teams Meeting
   
   
   

3. Highlight the Date, then Select "New Teams Meeting" from the top bar
   
   
   

   Open

   

   MS Outlook - Create new teams meeting

   
   
   
   

4. The following window will open allowing you to customize meeting attendees as well as the setting/details of the Teams Meeting.
   
   
   

   Open

   

   Teams meeting details window

5. Select the people, groups, or list-servs who you will invite to the meeting.
   
   
   

6. Send the event and this link will now populate in Outlook and Teams Calendar.

Within Microsoft Teams

1.  Launch the Teams desktop app; or login to https://teams.microsoft.com
   
   
   

2.  Navigate to the Calendar section, located on the sidebar
   
   
   

   Open

   

   Calendar Icon in Teams Sidebar

3. In the upper right, click either 'Meet now' or 'New meeting(to create a future meeting)':
   
   
   

   Open

   

   Teams New Meeting Buttons

   
   
   
   

4. Fill out the appropriate meeting information:
   
   
   

   Open

   

   Meeting Details

   
   
   
   

5. *OPTIONAL* Use the Schedule Assistant  button to check schedules of all meeting attendees to confirm they are available at the selected time
   
   
   
   

6. If you would like to share the meeting link, copy link and send it to users. (Join the meeting by opening the meeting on your calendar and hitting join):

   Open

   

   Completed Teams Meeting Setup

Other Resources: