Updates Meals & Lodging effective 1/1/25

A cost is reasonable if it does not exceed that which would be incurred by a prudent person under similar circumstances at the time the decision was made to incur the cost.

Travelers will be reimbursed for reasonable meal expenses incurred while traveling away from home or entertaining on University business.
When traveling, meals may be reimbursed for actual costs or using the per diem meal rates option. A schedule of per diem meal rates may be found on the GSA website (gsa.gov/portal/content/104877).
Hotel and meal expenses reimbursed through the receipted actual expense reimbursement are limited to 2.5x the average federal government per diem rates for the location and duration of the trip.

Warning Message Upon Submission:

Submitters may receive a warning message such as the one shown in the image below. The expense line should be reviewed and reduced to the maximum amount allowable for reimbursement unless Dean approval is included with receipts.

Submitters should review the report and withdraw if updates are needed. For example, is the meal outlined correctly with the number of attendees? For lodging such as student competitions, are there more than one student in each room. If so provide a detailed justification in the business purpose.