Materials Distribution (shred pick-up)

Shred bins and boxes are considered a billable service, with service being requested through the Online Service Request. 

Materials Distribution (ordering shred pick-up)

1. When needing shred bins picked up, you will need either a Standing ID for the current fiscal year or a one-time ID (sometimes helpful for a specific event or grant funds).

2. Please email a pdf of the ID and any supporting information to the COL Budget Office to obtain authorized signature.

3. Once the ID is approved, the budget office will email a copy to you and Materials Distribution for use.  

4. In order to use the ID and request service, the department will need to log in to the following form:

5. For Maintenance Type, select "Maintenance Services" and Type of Issue/Request is "Shredding Pick Up"

6. Open

   

7. GL Chartstring (Format: SYRUN.XX.XXXXX.XXXXX.560409 and mycode if applicable)

8. Section "Summary of the problem request" please include the ID number or Customer Agreement Number given to you by Contact. 

9. Section "Request Description" is where you can upload a copy of the approved ID supporting the request. 

10. Open

    

11. Section "Optional Additional Information" should outline if you have boxes being picked up or if you will need an empty shred bin to replace.

12.  Also please tape a copy of the ID/service order to the bin or boxes being picked up.

13. Its possible pick-up will occur even if nobody is in the office. Department may want to confirm this when requesting service.

    1. Contact person is Noni, she will assist you will any questions.

14. Email lawbudget@syr.edu with a copy of the IT form request, subject line of the email should include the ID number and purpose.

    1. If a standing ID is used, the department should keep a log to be reconciled each month.