The following information relates specifically to the College of Law and is to be used as guidance specifically for College of Law employees. These guidelines are subject to change as SU Procedures and Policies change.

The following information relates specifically to the College of Law and is to be used as guidance specifically for College of Law employees. These guidelines are subject to change as SU Procedures and Policies change.

Purchase Orders (POs) are typically used to set aside funds to purchase large items. These are not a means of paying an invoice already received.

For expense types not on the BFAS list, a PO must be requested using the vendor's quote or estimate once it's agreed to proceed with the job. To pay invoices already received for expense types on the BFAS list, please see Requisitions section.

For expense types not on the BFAS list, a PO must be requested using the vendor's quote or estimate once it's agreed to proceed with the job. To pay invoices already received for expense types on the BFAS list, please see Requisitions section.

Use the eProcurement system in PeopleSoft Financials to order goods and services or expenses no on the BFAS ist. This system gives you direct access to approved suppliers and contract pricing through online catalogs.

Common Items Requiring Purchase Orders

Printed materials and promotional items from vendors including:

Century Rental
Halo
Ad Solution
Eastwood Litho
Holy Shirt
Signage Systems

College of Law Process

All departments should have a user trained to submit through eProcurement for the College of Law. For departments that do not currently have an individual trained, a PO request should be submitted to lawbudget@syr.edu.

If you need assistance, contact the Budget Office—they're here to help guide you through the process.

Complete a requisition if your department does not have an eProcurement-trained submitter by following the steps below.

Complete a requisition if your department does not have an eProcurement-trained submitter by following the steps below.

How to Submit a Purchase Order Request

Step 1: Complete the Requisition

Fill in all required sections:

Vendor name and address
Your department contact information
Complete business purpose (who, what, when, where, and why)
Payment amount
Chartstring
Requisition number: Type "PO TBD" or "ePro"

Step 2: Prepare Your Documents

Combine these files into one PDF:

Your completed requisition (PR.pdf)
Estimate or receipt (Estimate/Receipt.pdf)
Supporting documents (W9 for new vendors, emails converted to PDF, approvals, etc.)

File naming suggestion: "PO TBD Halo Estimate #1234 $500"
This format includes: PO status, vendor name, estimate number, and total amount.

Step 3: Submit to Budget Office

Email your complete packet to: lawbudget@syr.edu

The Budget Office will obtain authorized signatures and submit the eProcurement special request.

Step 4: Purchasing Issues the PO

Purchasing will:

Issue a purchase order number
Notify the Budget Office and vendor (this is why vendor contact info is critical)
Email a copy of the PO to you

Action required: Forward the PO email to lawbudget@syr.edu for our records.

Once the PO is issued, the vendor will process your order and you are locked into the contract.

Step 5: Submit Final Invoice for Payment

When you receive the final invoice and confirm it matches your order:

Email the invoice and your approval to process payment to lawbudget@syr.edu
Include the PO number in your email subject line
Ensure the PO number is typed on the invoice

The Budget Office will finalize approval and forward to Disbursements for payment processing.

Contracts for Consultants and Non-SU employees require additional steps

Contracts for Consultants and Non-SU employees require additional steps