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How to Create a Teams Meeting
Updated Jul 01

    How to Create a Teams Meeting

    • 1 Creating a Teams Meeting
      • 1.1 Within Outlook
      • 1.2 Within Microsoft Teams

    Creating a Teams Meeting

    There are multiple ways to create a meeting for Microsoft Teams. The below information will highlight our recommended steps for creating your next Teams meeting.

    Within Outlook

    1. Select Calendars Tab in the bottom left.


      Microsoft Outlook - Select Calander Tab
      Microsoft Outlook - Select Calander Tab




    2. From the Calendar View, Navigate to the date which you will create a Teams Meeting


    3. Highlight the Date, then Select "New Teams Meeting" from the top bar


      MS Outlook - Create new teams meeting
      MS Outlook - Create new teams meeting




    4. The following window will open allowing you to customize meeting attendees as well as the setting/details of the Teams Meeting.


      Teams meeting details window
      Teams meeting details window

    5. Select the people, groups, or list-servs who you will invite to the meeting.


    6. Send the event and this link will now populate in Outlook and Teams Calendar.

    Within Microsoft Teams

    1.  Launch the Teams desktop app; or login to https://teams.microsoft.com


    2.  Navigate to the Calendar section, located on the sidebar


      Calendar Icon in Teams Sidebar
      Calendar Icon in Teams Sidebar

    3. In the upper right, click either 'Meet now' or 'New meeting(to create a future meeting)':


      Teams New Meeting Buttons
      Teams New Meeting Buttons




    4. Fill out the appropriate meeting information:


      Meeting Details
      Meeting Details




    5. *OPTIONAL* Use the Schedule Assistant  button to check schedules of all meeting attendees to confirm they are available at the selected time



    6. If you would like to share the meeting link, copy link and send it to users. (Join the meeting by opening the meeting on your calendar and hitting join):

      Completed Teams Meeting Setup
      Completed Teams Meeting Setup

    Other Resources:

    • How to Create a Teams Meeting
    • How to Record a Meeting
    • Share a Teams Meeting Recording
    • Additional Presenter(s) in an Existing Teams Meeting
    • Change Notification Settings in Microsoft Teams
    • Guests joining a Teams Meeting
    • Manage File Change Notifications
    • Guests joining the iSchool Team
    • Screen Sharing in Teams
    • Share a Folder in a Channel to Outside Users
    • Change Profile Photo
    • Microsoft Teams Classroom AV Modes
    • Troubleshooting - Clear application cache
    • How to link Microsoft Teams with Adobe Acrobat Pro for File view and editing
    • IT Announcements Channels
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