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    • Student Work Digital Archiving Guidelines
      • Coursework Archiving
      • How to archive from off campus
    /
    Coursework Archiving
    Updated Apr 17

      Coursework Archiving

      Apr 17, 2025

      Add your files to the appropriate course folders on the G drive, located at G:\ARCH-Filer\Archive Student Work\.


      2025 Spring Coursework Archiving

      • Don’t over archive - check with your instructor as to actual archiving requirements. In general, archive final submissions for all projects but not process work.

      • Avoid oversizing - use reasonable file size and image resolution limits - see section 1 below

      • Simplify file naming - use a subfolder & file name strategy as per your course instructor

      1. File Properties

      What types of files should be archived? See below:

      Recommendations

      pdf, jpg, tif, mp4

      Don’t Archive: 3dm, 3ds, ai, dwg, indd

      Recommendations

      pdf, jpg, tif, mp4

      Don’t Archive: 3dm, 3ds, ai, dwg, indd

      File Sizes

      ≤ 5mb typical

      30mb for large .pdf final boards

      Resolution

      ≤ 300ppi typical

      200ppi generally adequate

      2. Folders

      Folders for each course are located here:

      Location

      Location

      G:\ARCH-Filer\Archive Student Work\2025 Spring\

      3. Subfolders

      Create subfolders as needed within a course folder. Your instructor may provide instructions.

      Folder Names

      Possible Strategies - Coordinate with instructor

      Folder Names

      Possible Strategies - Coordinate with instructor

      A) By student

      “\Lastname, F\” or  “\Lastname-Firstname\”

      B) By groups

      “\Grp1\” or  “\NetID1-NetID2\”

      C) By project or assignment

      “\Prj1\” or  “\Ex1.1\”  or  “\04-Final Review\”

      4. All File Names

      Name your files using a consistent method.

      A. PREFIX

      B. BODY

      C. SUFFIX

      A. PREFIX

      B. BODY

      C. SUFFIX

      Semester-Course#-Section#

      Always use double-dash “--“

      NetID(s)**

      25S-###-##

      --sort condition--

      netid.ext
      netid-netid.ext



      **By writing every file with your NetID signature as a suffix, IT staff can more easily retrieve your work if lost.

      4a. File name Examples

      Sort conditions

      Subfolder

      File name

      Sort conditions

      Subfolder

      File name

      (A) By student

      …\Arens,S\

      25S-ARC208-01--Prj3-Model-01of10--sarens.jpg

      (B) By group

      …\Grp1\

      25S-ARC500-01--Prj2-Dwg1-v01--sarens-mcbrown.pdf

      (C) By project

      …\Prj2\

      25S-ARC409-01--20250328-Board1-v01--sarens.pdf





      , multiple selections available,
      {"serverDuration": 10, "requestCorrelationId": "a3fb3f719dc4449b9ec8c565e5e8b437"}