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Maxwell Faculty Resources
Table of Contents
New Faculty
Go to the Human Resources office (map below) and complete required new employee forms, including your I-9 [PDF]. Be sure to bring your required documentation [PDF]
If you haven’t already, activate your NetID for access to University computer systems, including email.
You must also complete your Pay Notice Acknowledgement in the Employee Services section of MySlice, using your NetID and password to log in.
Next, stop by the parking office (right down the street from the HR office) for your parking permit. Bring your offer of employment letter for verification, your SU ID number, photo ID, and your vehicle registration.
Then, go to the SU ID Services Office (206 Steele Hall) for your SU ID card. Bring a photo ID.
Complete your payroll tax withholding forms in MySlice and enroll in direct deposit.
Review the Orange Alert section and provide your preferred contact information in MySlice.
Enroll in benefits within your first 31 days of employment (benefits-eligible faculty and staff only).
Helpful Links
Please contact HR Shared Services if you have any questions at 315.443.4042.
Leaves of Absence
Faculty members holding regular appointments may apply for research or administrative leaves. Research leaves are granted for the purpose of encouraging scholarly research, study, or creative activity. Administrative leaves may be granted to accommodate a variety of purposes including personal business, government service, teaching, or family needs.
Faculty members requesting a leave make applications through their department chairpersons to their dean in accordance with the routine prescribed by their school or college. Applications should be made sufficiently in advance to allow processing and enable convenient rearrangement of the teaching and research programs. Ordinarily, applications should reach department heads at least seven months before the end of the semester preceding the leave or leave extension, that is, before October 15 for academic year and fall semester leaves to begin the following September and before February 15 for spring semester leaves to begin the following January.
Leave recommendations should reach the Vice-Chancellor and Provost by November 15 and March 15, respectively, in order to be presented to the Board of Trustees. Leave requests occasioned by certain foundation grants or by health or other reasons beyond the control of the applicant may be made later.
More information on leaves can be found in the faculty manual. Instructions for how to approve your faculty leave are located here.
Administrative Leaves - Must be submitted to the Dean's Executive Assistant one month prior to the filing deadlines of November 15 and February 15. Leaves are approved by the Associate Dean of Finance and Administration, then submitted to Faculty Affairs.
Research Leaves - Must be submitted to the Dean's Executive Assistant one month prior to the filing deadlines of November 15 and March 15. Research leaves are first reviewed by a subcommittee of the Maxwell Faculty Council and then by the Associate Dean of Finance and Administration and the Associate Dean for Academic Affairs, then submitted to Faculty Affairs.
Paternity Leaves- Must be submitted to the Dean's Executive Assistant as soon as possible. Leaves are approved by the Associate Dean of Finance and Administration and then submitted to Faculty Affairs.
Maxwell School Policy for Appointments and Leaves for Teaching Professors - Approved by Provost: December 20, 2024
CV Updates
Faculty Affairs Forms
The following, most current, forms can be found at Resources and Forms
Leave of Absence
CV update
Request for Tenure
Disability/Maternity Application
Parental Leave
Research Leave
Part-time Leave of Absence
Return to Work
Report and Recommendation on Non-Tenured Faculty
Form A
Tenure Summary Dossier Checklist
Promotion & Tenure
Memorandum to Department Chair
Arts and Science Promotion and Tenure Procedures and Policies - approved April 24, 2023
Maxwell Policy for Promoting Teaching Professors
Statement of Publications Nomenclature
Chairs and Directors
Maxwell School Policies and Procedures for the Appointment of Department/Program Chairs
Chair Responsibility Chart (Written by Tom Perreault for new Geography and the Environment Chairs)
Monthly Calendar for Chairs (Written by Tom Perreault for new Geography and the Environment Chairs)
Maxwell School Policies and Procedures for the Appointment of Center and Institute Directors
Faculty Hiring Process
(need to add process for hiring faculty)
Faculty Mentoring
Faculty Mentoring Guidelines- Policies, Practices, and Actions
Faculty Exit Checklist
Faculty Awards
List of internal and external awards available for faculty.
University
Meredith Professorship
Teaching Recognition Award
University and Distinguished Professorships
Chancellors Citation for Excellence
Excellence in Graduate Education Faculty Recognition Award
Wasserstrom Award
Lender Center Fcutly Fellowship
Humanities Center Faculty Fellowship
Visit the Office of Academic Affairs: Awards and Recognition page for the full list of awards sponsored by the Provost’s Office
Maxwell School
Daniel Patrick Moynihan Award for Outstanding Teaching, Research, and Service by an Untenured Faculty Member
The Dr. Ralph E. Montonna Endowed Fund for the Teaching and Education of Undergraduates
O’Hanley Faculty Scholar
Daicoff Faculty Scholar
McClure Professor of Teaching Excellence
Minimum Course Enrollment Policy (Effective Fall 2025)
Key points from the
General Overview
Applies to: All undergraduate and professional MA courses at Maxwell School (main campus).
Excludes: Doctoral-level graduate classes (except for teaching load considerations).
Minimum Enrollment: Courses with fewer than 10 students one week before the semester starts will be canceled.
Instructor-Specific Guidelines
Part-time instructors, TAs, and staff: Courses with <10 students will be canceled; reassignment to other duties will occur.
Full-time faculty: Must make up canceled courses by:
Teaching an extra course within 3 years.
Teaching a different course with ≥10 students.
Teaching MAX 123 or MAX 132.
Offering the content as an independent study (if <4 students).
Attempting to recruit students before drop/add period (with prior consultation).
Required Courses
Must be offered regularly regardless of enrollment.
If a required course enrolls <10 students twice in a row, a revised teaching plan must be submitted.
Flexibility Considerations
New upper-level seminars (400+ level) and selected topics courses may run with <10 students (with dean’s approval).
Selected topics courses:
Can be offered twice before needing to be regularized.
Limited to 3 undergrad and 2 MA selected topics courses per semester.
Faculty teaching large intro courses (100+ students) may be allowed to teach smaller upper-level courses.
Courses that usually meet the 10-student threshold but under-enroll once may still run (with approval).
Independent Studies
Faculty who have supervised 10 independent studies (3 credits each) over the past 8 years may use this to justify running an under-enrolled course.
Class Size & Teaching Load
Large class: ≥35 students.
Small class: ≥10 students.
Faculty expected to teach one large class per semester.
Faculty may not teach more than one PhD class per year unless approved.
Policy Oversight
Dean’s Office reviews enrollments 2 weeks before classes start.
Chairs/directors notify faculty 1 week and 1 day before classes.
Policy reviewed every 3 years after the first year.
Non-compliance may lead to disciplinary action.
, multiple selections available,