ITS Contract Review and Approval Process
The Senior Vice President and Chief Digital Officer may review and execute, on behalf of the University, technology and software-related Contracts with a Contract Amount up to $250,000 per the Delegation of Signature Authority Policy. Contracts totaling $250,000 or above that include an Information Technology ("IT") component, should also be submitted for IT-related review and approval, prior to their submission for execution by another authorized University signer. We encourage you to direct any questions, comments, or concerns regarding your submission or the review process to itsbocontract@syr.edu.
Submission of Documents, Questions and Concerns
Procurement and/or use of Information and Communication Technology ("ICT") will generally require ITS review. All requests for ITS review and/or signature should be submitted:
(i) For Contracts with a Contract Amount up to $10,000, via the ITS Contract Review Security Questionnaire and attaching all relevant documentation, or
(ii) For Contracts with a Contract Amount more than $10,000, via the Cobblestone Contract Management System using the ITS Contract type and attaching all relevant documentation.
Please list any specific questions or concerns you or your team may have, either specifically with the terms and conditions of the submission or generally about the review process. The ITS Contracts Manager will work to address and resolve any questions or concerns your team may have related to the contract and review process and perform a comprehensive review of the submission on behalf of your unit, the Office of the CDO, and Syracuse University. Analysis and feedback will be provided, generally in the form of a red line Draft of the submission.
General questions regarding the ITS review process may be submitted via email to itsbocontract@syr.edu. For questions related to the Cobblestone Contract Management System, please refer to the Syracuse University Contract Review Procedure Guide or visit the Syracuse University Contract System SharePoint site for more information, or contact the Comptroller’s Office at comptrol@syr.edu.
Information Security, Systems and Data Review Requirement
All requests for ITS review and/or signature will require an ITS Contract Review Security Questionnaire to be completed and submitted via Microsoft Forms for information security, systems and data review.
The efficiency of this component of the review is greatly enhanced when the ITS Contract Review Security Questionnaire is fully completed by, or in collaboration with, the unit IT Director to ensure all necessary approvals have been obtained and data security questions are completed to the best of available technical knowledge.
For complete information on this requirement, please refer to SU Information Technology Security Standards and Procedures.
ICT Accessibility Requirement
All ICT products considered for purchase or contract renewal must be reviewed for accessibility.
Please indicate the status of the ICT’s accessibility pursuant to this review submission.
For complete information on this requirement, please refer to the ICT Accessibility Policy or visit the Procurement of Accessible ICT SharePoint site.
Procurement and Competitive Bidding Requirement
If your submission constitutes a purchase and the Contract Amount is more than $10,000, Procurement Department approval must be obtained prior to execution.
For complete information on this requirement, please refer to the Purchasing Policy or visit the Procurement Policies website.
Additional Approval Requirements
Dean, Director, or Department Head (or higher authority) approval (REQUIRED).
Unit/Local IT Director approval (REQUIRED).
Risk Management review and approval (if applicable). Please refer to Contract and Vendor Insurance Requirements for information on this component.
University Counsel review and approval (if applicable).