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SU Procurement Credit Cards
Forms (BFAS) In the event that you need to use one of these BFAS forms, you MUST contact us at soebusinessoffice@syr.edu.
Accidental Personal Charges
You should avoid putting personal charges on your procurement card. These cards are not for your personal use and abuse of a university procurement card can result in disciplinary action.
In the event that you charge a personal item to your procard accidentally, you are responsible for reimbursing the University. Once you have identified a personal expense notify the Business Office at soebusinessoffice@syr.edu as soon as possible. The Business Office will direct you as to next steps.
Procard Disputes
If any invalid transactions are identified, the cardholder must contact the vendor. If the cardholder and vendor are unable to resolve the dispute, notify the Business Office. The Business Office and the cardholder will then work with the JPMC University Credit Department.
Any invalid charges identified and acted upon will then be credited back to the cardholder’s account. Chase will give further instructions during the credit card investigation. Invalid charges must be disputed with the bank within 60 days of the transaction.
To begin the process, download and complete the Dispute Form and send it to soebusinessoffice@syr.edu.
Payment for Professional Services
Fees and honoraria are lump sum payments for professional services rendered by non-University professional personnel or consultants. Such payments are for temporary services rendered by an individual for a short-term period, like consultants, speakers, and outside vendors. Forms for Payments To or From Syracuse University
Contracts
Contracts are defined as any agreement with an outside agency that provides standards for the exchange of goods and/or services for payment in any form. Contracts include but are not limited to Agency Agreements, Hotel Room Rental Agreements, Conference Room Reservations, and Purchasing Quotes. Contracts must be reviewed by the Business Office as contracts require approvals at other levels of the University.
To expedite contract review and approval please send all contracts to soebusinessoffice@syr.edu and include “Contract- [Vendor Name]” in the subject line. Once reviewed further instructions or guidance will be provided if necessary
Purchase Orders and Requisitions
Information on eProcurement, Purchase Orders, and Requisitions:https://finance.syr.edu/comptroller/purchasing/resources/how-to-buy/