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Please review the sections below as guidelines to assist event planners in working with LEMP and/or commercial service providers. LEMP will be as flexible as resources allow in working with these guidelines.
Lead Time
| Tip |
|---|
two weeks minimum, one month or more preferred |
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Equipment Request Prompts
Audio
- Portable PA? or House System
- Podium and Microphone
- Panel Microphones (how many)
- Wireless tie tack style (Lavaliere) microphones (how many)
- Question and answer Microphones
Video
- Video Recording
- DVD playback
- Movie playback
Presentation Needs
- Laptop, Tablet presentation, (Mac or PC) (Audio?) (Internet Access?)
- Presentation Software? PowerPoint, Keynote, PDF, QuickTime, Windows Media
- Skype or other Video Conferencing applications?
- Laser Pointer or PowerPoint slide remote?
Technical Support
- Audio Engineer?
- AV IT, presentation technician?
- Just Set up and take down
Learning Environments and Media Production contacts:
David Williams - 443-5659 (primary LE Events contact)
Mike O'Mara- 443-3788 (Manager, Learning Environments)
Donal Little - 443-1849 (Director, Learning Environments and Media Production)
Two other units of LEMP may be able to provide media production support for special events:
Steve Sartori - 443-1832 (Manager, Photo & Imaging Center)
Neal Coffey - 443-5644 (Manager, Video Production Unit)
ITS special events service examples
- Consulting and event planning (relevant to AV needs)
- Technical referral service
- Coordination of equipment and technical assistance provided by outside vendors if outsourcing for equipment and/or technical assistance is required
- Provide public address systems, audiovisual equipment, and computer/video projection systems to the university community for special events
- Technical assistance to operate equipment/systems
- Auditoria and venue public address system operation
- Live streaming media
- Conference support
- Disability technical consulting
Sources and Relevant Links
Outsourcing
When requested support of special events is out of scope or beyond LEMP's ability to support, there are a number of commercial service providers that may be used. Some examples follow:
Company | Speciality | Contact | URL | Phone |
|---|---|---|---|---|
AudioVideoWeb | Off-site hosting of live streaming | N/A | 781-429-4500 | |
Aurora of Central New York | Sign Language Interpreters | N/A | 422-2429 | |
Bam Productions | Backline, PA and Lighting | Phil Dalessandro | 315-247-1171 | |
Caption Advantage | Computer Assisted Realtime Translation | Doreen Radin | 492-0069 | |
Francis Audio Visual | Display Systems, Video | Bill Francis | 315-463-4187 | |
Internet Consulting Services | Off-site hosting of live streaming | Jamie Joss | 386-322-0002 | |
Presentation Concepts | Display Systems, Video | Ron Mirizio | 888-262-7596 | |
Professional Reporting Services | Computer Assisted Realtime Translation | Sally Maiorano | 436-7775 | |
Visual Technology | Small PA, Display Systems | David Foor | 315-423-2000 |
Learning Environments:
David Williams - 443-5659 (primary LE contact)
Mike O'Mara- 443-3788
Donal Little - 443-1849
Two other units of LEMP may be able to provide media production support for special events:
Photo & Imaging Center, Steve Sartori - 443-1832
Video Production Unit, Neal Coffey - 443-5644
ITS special events service examples
- Consulting and event planning (relevant to AV needs)
- Technical referral service
- Coordination of equipment and technical assistance provided by outside vendors if outsourcing for equipment and/or technical assistance is required
- Provide public address systems, audiovisual equipment, and computer/video projection systems to the university community for special events
- Technical assistance to operate equipment/systems
- Auditoria and venue public address system operation
- Live streaming media
- Conference support (limited to single day events requiring no more than simultaneous support of two ITS staff)