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Event Proposal Form

Event Proposal Form

Owned by James Powell (Deactivated)
Last updated: Jul 01, 2025 by Roger Merrill

Please submit your Event Proposal Form and provide all necessary information. Once submitted, the budget will need to be approved then we will be in touch to discuss event logistics. Please refer to the Event Planning Checklist below to walk you through the process. A downloadable PDF is available here.



Event Planning Checklist (2022-2023)



Events Planning Calendar – Send invite to IST Outlook Events Planning Calendar and include a brief description



Follow the Guide to Planning an Inclusive EventASL Interpreting Services – Aurora of CNY 315-422-7263CART – Learning Environments



VIP Invites - Notify Dean's office if the Dean, Provost or Chancellor will be invited. Complete MERF form for Chancellor invite



Catering requests and alcohol permits (alcohol policy – section III. H) - Coordinate with:

              Staff or Student Events: AnnMarie Stiles

              Faculty Events: Susan Nemier

              Enrollment Management: Bridget Crary



Request event support (e.g., room set-up, drink delivery, mailings, etc. )
fsupport@syr.edu – Faculty events
isupport@syr.edu – staff/student events



Maintenance and/or furniture moving request: Physical Plant Form. Contact Meghan Macblane for Chartstring.



Technology needs – submit a helpdesk ticket.



Swag – submit request to Sue Nemier. New merchandise requests to Anya Woods.



Parking – Notify authorized users to complete the Parking request form (Sue, AnnMarie, or Bridget)



External website calendar – submit request



Click for additional Communication Requests: display on digital screens, social media messaging, create landing page on iSchool website , create and mail invites.



Public Safety - If security is needed for the event, complete the DPS Special Events Request Form



Off-hour building access - Coordinate with Roger Merrill refer to Hours of Operation



Hotel Accommodations: To reserve a hotel room block at the University Sheraton, email Joe Cifaratta and copy Meghan Macblane. For individual room reservations contact Sue Nemier.