Department, College, & University Policies & Procedures

General Information - SEE THIS PAGE for general onboarding information.

• Department policies and procedures

• College and University Policies

• Letterhead and logos

• Building Access Policy & Building Keys

Department policies and procedures

• Department bylaws, governance - includes grad procedures, P&T, peer review, chair search, planning committee.

  • pdf Physics governance and procedures, as Physics governance and procedures, as last revised April 22, 2020.

  • doc Microsoft word source for Physics governance and procedures revised April 22, 2020

• Procedures and form for unpaid student interns

• Department meal costs (colloquium, pizza for grading)

• Postdoc, other research employees vacation pay (24 Sept 2016 reminder)

• Account Code / Chart String Reference Guide

• For faculty search procedures, see Employment and faculty search processes.

Physics Department Leadership Information

Leadership Team 2021 - 2022

• Chair: Jennifer L. Ross

• Associate Chair: Mitch Soderberg

• Director of Graduate Studies: Christian Santangelo

• Director of Undergraduate Studies: Joey Paulsen (fall), Steve Blusk (spring)

• Chair of Equity, Inclusion, and Diversity Committee: Matt Rudolph

Chair's report 2020 - 2021

Chair's report 2021 - 2022

Chair's report 2022-2023 (corrected)

Physics Department Program Reviews

Program Review 2021

Program Review 2017

Physics Department Strategic Plan

Strategic Plan 2023

Welcome Colloquium Slides

Welcome Colloquium Slides 2023

College and University Policies

• College of Arts and Sciences --- policy and forms

• For SU Academic administrative policies, the provost's site is a good place to start. There is information at various levels, including the Faculty Manual (tenure, etc.).

• Purchasing and Travel

  • Purchasing's travel information page

  • Travel Policy

  • Tax exempt form for SU as of March 16, 2016 - present when making tax-free purchases

• FERPA: What instructors need to know about confidentiality of student information

• For  University Retention Schedule information, visit the SU Library-University Records Management page

  
  

  Physics department letterhead and official logos ("lockups")

Updated by Heather Ketcham, September 2016. Sent by Sarah Scalese April 1, 2015.

• Letterhead: PhysicsLetterheadSeptember2016.docx

• Envelope: PhysicsNumber10envelopeApril2015.docx

• For light backgrounds: PhysicsLogoLightBackground.jpg

• For dark backgrounds: PhysicsLogoDarkBackground.png 

Physics Building Access Policy & Building Keys

Building Access: Physics Bldg. 

Academic Year. Hours: M-F 7 am - 9 pm,  closed Sat. and Sun.
Summer: M-F 7:00 am - 6 pm, closed Sat and Sun.

People who can be authorized by the department staff are:

• Faculty & staff: All department employees and all emeritus faculty - 24 hour access

• Research Graduate students: All with office assignments in the building and research faculty advisors - 24 hour access*

• TAs and Undergraduate students: Access with normal building access as noted in this policy. 

  • Student employees with explicit approval from supervisor

  • Declared physics majors upon request only (permits access to undergraduate lounge and to some teaching laboratories)

• Individuals with written authorization from the department chair. Will include an expiration date.

*unless revoked with written request by supervisor, operations specialist, department chair or associate chair.