POLICY:

• Time off should be requested at least two weeks in advance of the requested day(s) off. 
• Requests will be accommodated on a first-come basis, however a request with a higher level of urgency (such as medical related request) will take priority. If an emergency occurs, someone granted time off may be asked to come in.
• When requesting time off, please consider the time of year, important tasks/events scheduled, and other time off requests when making a request.
• There should always be a minimum of three staff members available to coordinate work and oversee any situation that might arise. It will be best if those on duty had redundancy with those away.
• When taking time off, prepare a detailed list of responsibilities that need to be delegated and the processes to follow. This will allow those backing-up to be able to handle tasks in a timely and accurate manner. 

PROCEDURE:

1. Staff members inspect the shared time-off calendar to ensure that the dates are available. Please add the "PHY Vacation" calendar to your Outlook shared calendars.
2. Employee completes Time off Request  form . Form will go to Operations Specialist for approval
3. Operations Specialist reviews the time off request for correct dates, ensures that dates are not conflicting with programming needs, and that a suitable substitute is available if needed.
4. Approve request, email notification approval to employee, and updates shared calendar.

Physics Staff Time-Off Request Form