Sender/preparer fills out the appropriate UPS label located in the bottom cupboard in the mailroom/kitchen.
Choose UPS Next Day Air form (red) for next day air or Worldwide Express. Choose the UPS 2nd Day Air form (blue) for domestic mailing and Puerto Rico. Use the UPS Waybill for international packages. Detailed instructions on how to fill out each form are on the back of the form.
Sender or preparers pulls the ‘shipper’s copy’ (second page) and puts it on the PHY Business mailbox. Note justification and a project to charge. This information is needed for Administrative Assistant’s procard reconciliation.
Insert the rest of the label on the clear pouches located in the bottom cupboard in the mailroom/kitchen.
Affix the pouch to the package and place package on the cabinet in the kitchen where by the ‘UPS outgoing’ label section.
For international shipping, a commercial invoice is required. The sender/preparer must fill out the commercial invoice form (‘from’, ‘ship to’, ‘description of the item’ and ‘invoice total’ (refers to the value of the item), # of packages, weight). The form is located on the FEDEx or UPS website.
Print, sign and date the commercial. Put the original and two copies inside the pouch with the shipping label.
Save original sender copy of the shipping label for Administrative Assistant credit card reconciliation. All copies are on the UPS folder on the Admin Assistant desk drawer.
Sender/preparer fills out the appropriate FedEX label located in the bottom cupboard in the mailroom/kitchen.
Choose FedEX USA Airbill for domestic shipping and the International Waybill for international shipping. Detailed instructions on how to fill out each form are on the back of the form.
Sender or preparers pulls the ‘shipper’s copy’ (top page) and puts it on the PHY Business mailbox. Note justification and a project to charge. This information is needed for Administrative Assistant’s procard reconciliation.
Insert the rest of the label on the clear pouches located in the bottom cupboard in the mailroom/kitchen or simply peel the backing (domestic only) and adhere to the front of the package.
Affix the pouch to the package and place package on the cabinet in the kitchen where by the ‘UPS outgoing’ label section.
Save original sender copy of the shipping label for Administrative Assistant credit card reconciliation. All copies are on the FedEx folder on the Admin Assistant desk drawer.