Sound recording can be musical or spoken word. They come in various formats -- compact discs, LPs and cassettes. Most of what we receive are compact discs so this page is written with that focus. If you receive a different format to process, consult Bib Formats and Standards for specific details.
Match the record in Summit with piece in hand.
- 007 Physical description (Required)
- 028 should be in the record if item has one
- 1xx Statement of responsibility - should match what is on the piece
- Title in 245 should be somewhere on the CD
- GMD [sound recording] in the subfield h of 245
- Publisher in 260 should be on the piece
- Physical description should match item in hand
- If your 300 field says 1 disc and you have a cassette, give item to your supervisor
- Date in 260 should be somewhere on the piece
- 505 - add if not already in the record
- There should be at least one valid subject heading
- Gift or fund notes as needed
- Add 948 stat field for format
- If See Reference is in validation box, change heading to the appropriate authorized form.
IN THE HOLDINGS RECORD
- location is fa,sr for musical sound
- music is given an accession number (list posted in supervisor's cubicle)
- 852 has a first indicator of 8 (other scheme)
- location for spoken word is med
- LC Call number is used for spoken word followed by subfield m [sound recording].
- 866 is needed if item is multi-piece
ITEM RECORD
- Item type is sound recording
- Barcode will be put on top left side of jewel case
UPDATE RECORD ON OCLC
- Write the accession number on a slip of paper, attach to the jewel case and place it on the truck for items needing end processing.
If your item is OCLC 0, create a record on OCLC using the instructions for CORE cataloging (Pre 1/07/09 instructions)