Facility Manager Role and Responsibilities
The Facility Manager reports to the Director of Space Management and Strategic Initiatives and serves a critical role in the day-to-day operations of all ECS managed facilities. It is the responsibility of this position to support both the safe and efficient operation of ECS facilities in collaboration with Facilities Services. Primary responsibilities include access control, Facilities Services, and custodial coordination, building systems repairs and maintenance, moving, relocation services, waste management, need assessment survey, furniture, asset management, project coordination, communication, and small construction project management.
Facility Budget Approach and Allocation
The purpose of the facility budget is to support the facility operations of the College including building maintenance, repair, and minor modification needs as defined by the facility management staff. The budget is allocated into three primary categories: General Maintenance (70% +/-), Research Support (20% +/-), and Functional Improvements (10% +/-). At the beginning of each fiscal year, the approved annual budget is allocated according to these categories and managed based on the priorities defined during the previous fiscal year.
Facility Need Assessment
Prior to the start of the fiscal year, the facility management team, in collaboration with CPDC and Facilities Services creates, updates, and prioritizes building maintenance needs to be completed over the next year, including furniture. The need assessment is for maintenance items only and does not include functional improvement or renewal capital projects.
Space Survey
In collaboration with CPDC, the College conducts an annual space survey to accurately document the location, quantity, type, use, and occupancy of all ECS managed spaces. This survey is used to inform the College’s RCM responsibility as well as to track space utilization and efficiency. Information from this survey is also used to assist in future space planning. Refer to ECS Space Guidelines for more information.
Shop, Facility, and Space Requests
All facility and fabrication requests are managed through Orange Tracker.
For any shops fabrication or support request, send an email to ecsshop@syr.edu.
Facility requests that are related to maintenance, building access, cleaning, waste removal, materials distribution, repairs, or furniture, submit a request to ecsfacil@syr.edu
For any request that involves the reallocation of space, additional space, AV, renovation, or modification of any kind, submit to ecsspace@syr.edu
Large Scientific Equipment Delivery and Installation Process
This document is intended to provide logistical guidance on the process of receiving and installing major scientific equipment. Major equipment is defined as any equipment of a dimension, weight, or sensitivity that cannot be safely handled by an individual without specialty materials handling equipment.