Invoices for name badges can be processed directly on a Requisitions (PR). Estimates for awards, trophies, plaques, etc. should be submitted as Purchase Orders.

Departments work directly with Pen and Trophy to obtain an estimate/job quote for awards and plaques. 

Department to submit requisition to lawbudget@syr.edu who will submit the epro/Special Request as outlined in Requisitions (PR).

• The requisition electronic template should be completed by your department.

  1. Instead of a requisition number, enter PO TBD or ePro.

  2. Date of Submission

  3. Chartstring – if sponsored funds should also include the project tail 

  4. Name of Employee Submitting the request and their extension

  5. Budget Office Approval

  6. Name of Person being reimbursed or Vendor

  7. Department Name and email

  8. Total amount due

  9. Detailed Business purpose - who, what, when, where and why? important to note if connected to an event so the mycode can be confirmed. 

• Attached the estimate/quote along with an event details or special approvals as one PDF.

  • The suggested naming convention for the pdf file should be specific to the event/request such as "PO TBD Century Rental Commencement Job 1234 $100.PDF"
• Email the completed PDF to lawbudget@syr.edu for review and approval.
• Once approved, Budget will submit the ePro special request.
• The request will specify that your department is to be notified/emailed as well as the vendor once the PO is issued.
• The vendor will then proceed with the work to be done.
• After the event takes place, the vendor will submit a final invoice.
  • If the invoice is sent to you directly, please forward to the budget office with the PO number for processing.