Custodial, Housekeeping and Grounds are using Planned Payroll for Labor Reporting.

FAQs:

• Are the trades using Labor Reporting?  Yes.
• Are the trades using Planned Payroll?  No.  Technicians will add time to work orders, benefit time, and premium pay on their iPads. The Shop Supervisors will use labor reporting to approve and adjust time in their shop as needed.

Planned Payroll Setup

Employee Work Week

• This is setup by Facilities Payroll when the staff person is hired.
• Any changes must be communicated to Facilities payroll as soon as the schedule change is known by the supervisor.
• Each employee labor record will contain their schedule (same as in PeopleSoft Time & Labor) and days of the week they are scheduled.

Standing Work Orders, a.k.a. PP Work Orders (PP=Planned Payroll)

• There is a PP work order for each building for Custodial and Housekeeping.
• There is a PP work order for each grounds activity for Grounds.

Example of a planned payroll custodial work order for Schine Student Center:

• Facilities Payroll will assign staff to the building for the hours they typically work in that location during a single day.

The combination of the employee scheduled days of the weeks and planned payroll work orders will generate a labor record for the staff member.

Supervisor Review and Approval of Labor

• Supervisors should review their staff's payroll hours on a daily basis.
• Supervisors must compare the hours from the Time Clock to the hours in Maximo.
• Any benefit time or