Labor Reporting

• Labor reporting is the module used by Supervisors and Facilities Payroll to approve, add or adjust hours for their staff.
• Labor reporting replaces the paper green sheet approval
• Approvals should be done on a daily basis

FAQs

What if I'm off, can someone else approve my staff's payroll?  Yes.  You need to contact Facilities IT in order to have your backup assigned to your shop.

Can I change an employee's payroll after Facilities Payroll has approved?  No.  You'll need to contact Facilities Payroll to adjust.

Can I see a prior week's payroll if changes have been made?  Yes.  Use the available queries to ensure you've approved all current and retro pay.

Can I see what Facilities Payroll has not processed yet? Yes.  Use the query 7. Payroll Unapproved Fiscal Year up to current Pay Week

Does Facilities Payroll still need to enter time into PeopleSoft Time & Labor?  Yes.  Facilities Payroll will use Maximo to validate the time clock punches for the employees as well as enter any benefit and/or premium pay.

To approve payroll 

• Click on the Labor Reporting link in the Favorite Applications portlet
• Filter for the prior day and a single employee (note: it is not required to filter for a single employee but it is easier to manage)
• Check regular hours add to 8
• Review any premium or Collective Bargaining Agreement (CBA) hours
• Individually select the records to approve or click on the checkbox to select all
• Click on  the link for Supervisor Approval

To add hours to an employee's payroll

• Click on the Labor Reporting link in the Favorite Applications portlet
• Click on the New Row button
• Enter the Date
• Enter the Netid of the employee (or use the carrot next to the labor field to search)
• Enter either the Regular Paycode or Premium Paycode
• A work order number is ONLY required with Regular, Overtime, Double Time and Worked Holiday
• Enter a memo if needed
• Click on Save

To adjust hours on an employee's payroll

• Use the carrot on the left to expand the row
• Update Work Order, Paycode for Regular or Premium hours
  • A work order number is ONLY required with Regular, Overtime, Double Time and Worked Holiday
• Enter a memo if needed
• Click on Save

To remove a row from the employee's payroll

• Scroll to the right as far as you can
• Click on the trash can
• Click on save

Queries to review Supervisor Payroll Approvals needed

• Click on the carrot next to Available Queries
• Select 2.Current Pay Period Supervisor Unapproved to review the current pay period 
• Select 5. Prior Pay Period Supervisor Unapproved to review last pay period
• Select 8. Supervisor Unapproved Fiscal Year up to Current Pay Period to review any retro and current payroll to be approved.