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titlePDF Form Instructions
Note

If working with a PDF form: download the form and save to your computer before filling out any fields. Open the form in Adobe Acrobat, complete fields (and sign if applicable), and then save and close before taking next steps (emailing, uploading, etc.)

Forms requiring a signature from the Assistant Dean for Student Success should be emailed to soeacademicservices@syr.edu. 

Table of Contents

...

List of Required Signatures for All Forms

All Students

Form Name and Link

Required Signatures

Additional Information

Add/Drop Form

Student

  • Faculty Advisor (junior/senior/grad) or Academic Advisor (freshmen/sophomore)
    • Assistant Dean

    → Academic/Faculty Advisor → Assistant Dean for Student Success

    Paper Form: Available in the Office of Academic and Student Services or Registrar’s Office.

    Please refer to the academic calendar for deadlines, or see your advisor.

    Application for Readmission / Termination of Leave of Absence

    Student → Assistant Dean for Student Success

    Paper Form: Available in the Office of Academic and Student Services or Registrar’s Office.

    Grading Option Application

    • Pass/Fail in a letter graded course: Assistant Dean 

    • Letter grade in a pass/fail course: Student

    • Changing to/from audit: Instructor

    For pass/fail in a letter graded course, letter grade in a pass/fail course, audit, change from audit to letter grade.

    Request for Incomplete Grade

     

    N/A

    Request through MySlice

    Grade Appeal/Change(No Form)

    Faculty → Assistant Dean for Student Success

    Add Student to Blackboard (i.e., student not registered in class)

    N/A

    Faculty member emails Assistant Dean, then AD emails SOEHelp

    Proposal for Independent Study Course

    Student

    → Faculty Sponsor → Academic/Faculty

    Advisor Assistant Dean

    Advisor → Assistant Dean for Student Success

    For experience credit.

    Petition to Faculty

    Student

  • Faculty Advisor (junior/senior/grad) or Academic Advisor (freshmen/sophomore)
  • Assistant Dean
    • *Include a line for instructor

    → Academic/Faculty Advisor → Assistant Dean for Student Success

    **include a line for Instructor, if applicable

    Consult with your academic advisor for the appropriate use of this form, as this form is used for multiple purposes.

    For flagging a Petition to Faculty (e.g., when a grade was not flagged during the automated process), use this form. 

    Petition to Walk (Early Participation in Commencement)

    Student → Academic/Faculty Advisor → Assistant Dean for Student Success

    Contact your academic advisor for details.

    Release of Academic Information (FERPA Authorization)

    Student → Assistant Dean for Student Success

    Allow the release of academic or personal information to a third party (including family).

    Class Withdrawal Petition

    Student

    → Instructor

  • Faculty Advisor (junior/senior/grad) or Academic Advisor (freshmen/sophomore)
    • Assistant Dean

    → Academic/Faculty Advisor → Assistant Dean for Student Success

    Withdraw from a class after the drop deadline has passed (but before the withdrawal deadline).

    Classes from which students withdraw remain on the transcript with the grading symbol WD.

    Withdrawal from Program

    Student → Faculty Advisor → Assistant Dean for Student Success

    • EXCEPT for Counseling and Human Services: Student → Faculty Advisor → Unit Lead → Assistant Dean for Student Success

    Appeal to Late Withdraw From a Class

    Student

  • Faculty Advisor (junior/senior/grad) or Academic Advisor (freshmen/sophomore)
    • Assistant Dean

    → Academic/Faculty Advisor → Assistant Dean for Student Success

    Undergraduate Students

    Form Name and Link

    Required Signatures

    Additional Information

    Declaration of Major

    Student

    → Academic Advisor

    → Assistant Dean for Student Success

    Add or drop a major, or change majors within the School of Education.

    Declaration of Minor

    • To declare a minor

    :


    • Student

  • Faculty Advisor (junior/senior/grad) or Academic Advisor (freshmen/sophomore)
    • Assistant Dean

    • → Academic/Faculty Advisor → Minor Coordinator → Assistant Dean for Student Success

    • To drop a minor

    : 


    • Student → Assistant Dean for Student Success

    Declare minor, add an additional minor, or drop a previously declared minor.

    Application for Undergraduate Intra-University Transfer

    Student

    → Assistant

    → Assistant Dean for Student Success

    Students should meet with an academic advisor regarding the Intra-University Transfer process.

    Transfer Credit Petition

    : Inclusive Programs

    Student

  • Faculty Advisor (junior/senior/grad) or Academic Advisor (freshmen/sophomore)
  • Assistant Dean
    • To petition to take a course/transfer credits from another institution. To ensure appropriateness of the course, approval should be obtained BEFORE taking the course. Attach course description and/or syllabus and submit before course is taken. Transfer Credit Petition: Selected Studies, HPE, PE
    • Student
    • Faculty Advisor (junior/senior/grad) or Academic Advisor (freshmen/sophomore)
    • Assistant Dean

    → Academic/Faculty Advisor→ Assistant Dean for Student Success

    To petition to take a course/transfer credits from another institution. To ensure appropriateness of the course, approval should be obtained BEFORE taking the course. Attach course description and/or syllabus and submit before course is taken.

    Registration Advising Form

    Student → Academic/Faculty Advisor

    Use to select first choice and alternate classes for registration advising and to get advising hold released.

    Tutoring Sponsorship Request

    Student → Assistant Dean for Student Success

    Request that the Office of Academic and Student Services sponsor you for a tutor through Tutoring Matching Service.

    Undergraduate Leave of Absence (

    NO FORM)

    No Form)

    N/A

    Undergraduate students must seek guidance with their home school/college and advisor to request a leave of absence.

    All Graduate Students

    Form Name and Link

    Required Signatures

    Additional Information

    Certification of Full-Time Status

    Student

    → Faculty Advisor

    → Assistant Dean for Student Success

    For students registered for fewer than 9 credits, or who do not hold an appointment as a graduate assistant or fellow in a fall or spring semester, but are registered for at least zero credits for the semester and engaged, at a level equivalent to full-time study in one or more of the activities listed on the form, certified by the program.

    Graduate Program Plan Transfer Form

    Student

    → New Program Coordinator

    Assistant Dean for Student Success

    To change graduate program majors.

    Graduate Enrollment Internal Admission Application

    Current Program Coordinator

    → New Program Coordinator →

    Assistant Dean for Student Success

    To pursue more than one degree concurrently or presently completing a degree (or have completed on within the past 12 months) and wish to pursue another.

    Graduate Leave of Absence

    Student

    → Assistant Dean for Student Success

    To take a semester/year leave of absence. Students requesting a medical leave must also work with the Dean of Students' office.

    Master’s Students

    Form Name and Link

    Required Signatures

    Additional Information

    Master’s Program of Study

    Student

    → Faculty Advisor

    → Assistant Dean for Student Success

    List courses to be taken and/or used to earn your master’s degree.

    Request for Master’s Thesis, Exam, or Portfolio Presentation

    Student

    N/A (student completes)

    Request your master’s thesis, exam, or portfolio presentation.

    Results of Master's Exam, Thesis, or Portfolio Presentation

    Faculty

    /staff 

    Advisor

    Report the results of a master's thesis, exam, or portfolio review as final project.

    CAS Students

    Form Name and Link

    Required Signatures

    Additional Information

    CAS Program of Study

    Student

    → Faculty Advisor

    → Assistant Dean for Student Success

    List courses to be taken and/or used to earn your CAS.

    Application for CAS Qualifying Exam

    Student

    → Faculty Advisor (and Minor Advisor if required)

    Apply for your qualifying exam. Send to soeacademicservices@syr.edu. 

    Results of CAS Exam or Portfolio Presentation

    Faculty Advisor

    Report the results of a CAS exam or portfolio review as final project.

    Doctoral Students

    Form Name and Link

    Required Signatures

    Additional Information

    Informal Doctoral Program Plan

    Student → Faculty Advisor

    → Assistant

    → Assistant Dean for Student Success

    Work with your faculty advisor to determine the details of your doctoral degree studies.

    Formal Doctoral Program Plan

    Student → Faculty Advisor

    → Assistant Dean

    → Faculty Director for Graduate Studies

    List courses to be taken and/or used to earn your doctoral degree.

    Degree Completion Timeline Petition

    Student → Dissertation Advisor → Faculty Director of Graduate Studies

    This petition is to be submitted by doctoral students who are at or beyond

    8

    eight years since their term of matriculation.

    Application for Doctoral Qualifying Exam

    Student

    → Doctoral Dissertation

    Advisor

    Advisor 

    Apply for your qualifying exam. Send to soeacademicservices@syr.edu. 

    Doctoral Request for Examination (Oral Dissertation Defense)

    Student → Dissertation Advisor → Faculty Director of Graduate Studies

    Send to degreecert@syr.edu.

    All But Dissertation (ABD) Status Form

    Student

    → Faculty Advisor

    → Assistant Dean for Student Success

    Complete once you’ve passed your qualifying exams to have your ABD Status notated on your transcript

    . Dissertation Registry
    • N/A
    Available on the SOE intranet; log in using your NetID and password, and Registry link will be in the left navigation menu

    .

    Research Apprenticeship Advisor Approval

    Faculty Advisor

    Submit once you have completed your research apprenticeship.

    Research Apprenticeship Registration Form

    Student → Faculty Advisor → Apprenticeship Advisor

    Use this form to secure advanced agreement with your faculty advisor and faculty research apprenticeship sponsor for your research apprenticeship.