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If you are staff or a faculty member hiring an hourly student with a grant, indirect, or a discretionary budget, please use this form to add the student to payroll.   If you are requesting funding directly from the iSchool budget, please get approval from Meghan Macblane, Director of Finance & Administration, before submitting the form.

iSchool Student Employee Request FormFaculty Assistant (FA) Program

Each semester Faculty can request to hire a student employee referred to as a Faculty Assistant with a focus on research (some exceptions for teaching, see below). This is funded through the iSchool faculty assistant budget. The SAD must approve this request before it can move forward.

Exceptions for Teaching

Faculty may request a FA for teaching for instructional support when the Professor of Record (PoR) determines there is significant benefit for the educational experience for students. The PoR will be responsible for coordination, hiring, and supervision for all course sections, this includes lead on FA request and approving timesheets (examples of student tasks: hold office hours, assist with in class hands-on activities, code review (for plagiarism). Finally, the student must end employment simultaneously when grades are due each semester.

Steps once approved:

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Payroll next steps:

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1. Once a student is entered into payroll, Mariann (iSchoolHire@syr.edu) will send an email to the student with supervisor cc’d, containing the

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1. You will receive a pay notice from the University’s Department of Human Resources – sign and return
2. If you DO NOT have a current I-9 on file, you will receive an email, with a unique link, from LawLogix notifying you that you must complete the online form within 3 days of your start date, otherwise you will be placed on a short work break and suspended from working. This email will also include instructions on how to log your hours with TimeClockPlus (TCP)
3. If you HAVE a current I-9 form on file, please return your pay notice, and follow the TimeClockPlus (TCP) student instructions to record your hours (attached).
4. Your supervisor can edit or enter any past punches (supervisor instructions attached). DO NOT punch IN or OUT when you remember (i.e. 10 hours later), contact your supervisor to enter missed punches.

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iSchool Faculty Assistant Handbook

FA Program Request form

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1. next steps. Please allow 3-5 business days for payroll processing to be complete and for access to time clock plus. 

Helpful Links

TimeClockPlus (TCP) Supervisor Instructions

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