Sign in
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and configure your account at https://syracuseuniversity.zoom.us/
Suggested Settings
In your Zoom web portal, click settings on the left-hand side of the navigation menu, scroll through settings. Some settings may be set by default.
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Select Meetings in the navigation menu on the left. Click Schedule a Meeting (on the right-hand side).
Fill out the following sections
Topic: Enter a topic or name for your meeting.
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Security: Select Passcode - Zoom will auto generate a numeric password.
Select Select Waiting Room - Only users admitted by the host can join the meeting.
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- Mute participants on entry: Participants can unmute themselves after joining the meeting.
- Automatically record meeting: Select in the cloud.
- Alternative Hosts - Enter the email of the selected Alternative Host. The host can designate another user with a syr.edu account to be the alternative host. The alternative host can start the meeting on the host's behalf. This user will receive an email notifying them that they've been added as an alternative host, with a link to start the meeting.
Press SAVE
Sending Invites
Calendar
Once finished, you can select a calendar option to import the scheduled meeting to your calendar.
Invite Link
You can also manually copy the meeting information by clicking Copy Invitation. You can copy the invitation and send it out through email or elsewhere.
How do I start or join a scheduled meeting as the host?
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Here is an example of the email the selected alternative host will receive. From here, the user will be able to start the meeting.
Here are a few steps to perform when you have started your meeting.
- Open Participants window: In this window, you will also have the ability to manage your participants. You will have the ability to mute participant's audio and video. You will also have the ability to assign a participant to be a Co-host.
- Open Security window - Enable Allow participants to Share screen. This will allow participants the ability to share their screen.
Using Waiting Room
Admitting participants during a meeting
- As the meeting host, click Manage Participants.
- Click Admit to have the participant join the meeting.
Admit all participants from the Waiting Room
- As the meeting host, click Participants.
- Click Admit all.
Sending participants to the Waiting Room during a meeting
- As the meeting host, click Participants.
- Click More next to the participant's name and choose Put in Waiting Room.
Sending messages to participants in the Waiting Room
- As the meeting host, click Chat.
- Click the dropdown next to To:
- Click Everyone (in Waiting Room). Type and send your chat message to the Waiting Room.
- Once the message has been sent, the participants in the Waiting Room will see the message on the Waiting Room screen:
