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When selecting a date, time, and location for your event, please look at the Syracuse University events calendar to see what other events—both at the University at the SOE—are happening that day.
You can also check with the Dean’s Office if you think there is the potential for internal conflicts.
Please refer to the SOE Facilities Answers page for information on booking a Huntington Hall location for your event, including availability calendars and booking instructions. Plan that your guests may have mobility needs.
Keep in mind that events scheduled outside of the normal workday or workweek may be subject to additional costs for custodians. Additionally, office coordinators, IT support, and other staff may not be available to assist you with set-up or take-down of your event.
If you will be hosting an event outside of Huntington Hall, follow any policies for those spaces.
Spaces outside of Huntington Hall are likely going to charge for use of their spaces.
Be ready to provide them with a chart string to pay for your rental fee.
You are highly encouraged to visit any space that you are planning to use to check the room layout, technology access, and accessibility.
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We encourage you to start your own flier (for posting around the school or campus) using templates that are on Answers. This flier should be shared with Marketing and Communications to ensure it is brand compliant.
If you need assistance making an HTML email message (the best, most accessible option for forwarding via email and to ListServs), please contact Marketing and Communications. Information about SOE ListServs can be found on the Technology Support Group’s Answers pages.
If you need assistance making documents accessible, please use the guide on Answers.
If you still need assistance, please contact the Digital and Social Media Specialist.
To have your event appear on the Syracuse University events calendar, submit to: https://calendar events.syracuse.edu.
Advancement and Alumni Relations sends out monthly newsletters and event digests to alumni, friends, and SOE faculty/staff/students. To be included, email the Development Assistant with the event title, event contact, date/time/location, calendar listing URL, and registration link (if applicable).
Event digest email submissions are due the 15th of the month for the following month’s digest.
EdExchange newsletter submissions are due the first of the month for that month’s newsleter.
To promote your event on SOE’s social media channels, reach out to the Digital and Social Media Specialist.
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