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For events at the College of Law requiring DPS, please follow the following steps:
As required by the College of Law, an approved Interdepartmental (ID) must be completed and uploaded when requesting their service, ie: a Billed Serviceprior to services being provided. As outlined in the section Interdepartmental Order (ID) please complete the template as follows:Please make sure to complete all sections in the requisition:
- A unique ID number must be added to the form (this number will replace 000000 on the form and in the file name) when submitting for a direct payment.
- Please reach out to lawbudget@syr.edu to have a range of ID numbers assigned for your use. Or you may use a requisition number from any hardcopy ID’s you may have in your possession.
- Date of Submission
- Chartstring – if sponsored funds should also include the project tail
- This can also be split into two lines, but associated amount for each line must be listed.
- Attach any special approvals to the email submission to lawbudget@syr.edu.
- Name of Employee Submitting the request and their extension
- Budget Office Approval
- Name of the Vendor is DPS
- Department Name and Address
- Total amount due, estimate or TBD (hourly rate for service)
- Detailed Business purpose - this is essential and must answer who, what, when, where and why.
- Suggested file naming convention for PRs:
- “ID123456 DPS Event XYZ 7/1/23” (this is the ID number, vendor name, event details)
Submit the completed PR to ID to lawbudget@syr.edu for approval. Once approved, Budget will email you the approved ID for you and at that point the at which time the DPS Form should be submitted.
IMPORTANT - please list the Budget Manager as the contact for the Journal Entry:
By including the Budget Manager an email of the submission will be sent appropriately. There is not a section to upload the approved ID, this is just used internally for reconciliation and reconciliation and budget verification.