For events at the College of Law requiring DPS, please follow the following steps:
As required by the College of Law, an approved Interdepartmental (ID) must be completed and uploaded when requesting their service, ie: a Billed Service. As outlined in the section Interdepartmental Order (ID) please complete the template as follows:
Please make sure to complete all sections in the requisition:
- A unique requisition ID number must be added to the form (this number will replace 000000 on the form and in the file name) when submitting for a direct payment.
- Please reach out to lawbudget@syr.edu to to have a range of PR ID numbers assigned for your use. Or you may use a requisition number from any hardcopy PR’s ID’s you may have in your possession.
- Date of Submission
- Chartstring – if sponsored funds should also include the project tail
- This can also be split into two lines, but associated amount for each line must be listed.
- Attach any special approvals to the email submission to lawbudget@syr.edu.
- Name of Employee Submitting the request and their extension
- Budget Office Approval
- Name of the Vendor is Physical PlantDPS
- Department Name and Address
- Total amount due, estimate or TBD (hourly rate for service)
- Detailed Business purpose - this is essential and must answer who, what, when, where and why.
- Suggested file naming convention for PRs:
- “Requisition 123456 Physical Plant ID123456 DPS Event XYZ 7/1/23” (this is the PR ID number, vendor name, event details)
Submit the completed PR to lawbudget@syr.edu for for approval. Once approved, Budget will email you the approved PR ID for you to coordinate with Law Facilities at lawfacilities@syr.edu. and at that point the DPS Form.
IMPORTANT - please list the Budget Manager as the contact for the Journal Entry:
Law Facilities will upload the approved PR to they physical plant form as the official service request.