The web based Travel & Expense reimbursement system for out of pocket spending is to be used for employees only. Therefore paper reimbursement forms should be used for reimbursements to non-employees.
The electronic templates for Employee Expense Reimbursements and Travel Vouchers (new form available as of 1/1/23) are available on the BFAS Forms page and are only to be used for non-employees.
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- Please make sure to fill in highlighted sections including “citizenship”.
- To submit one of these reimbursement requests, please convert the completed form to a pdf, and merge with all receipts and supporting information into one packet.
- If you are unfamiliar with merging pdf documents please reach out to Budget or IT. If you need to be assigned a delegate for faculty or staff, instructions are attached.
- Lastly, if you have paper documents (invoice, receipts, etc) that you are unable to scan, Disbursements is encouraging staff to utilize Microsoft Lens (see attached instructions) to create a PDF.
- Other file types such as jpg (such as a picture take with cellphone), emails, and word documents should be converted into a PDF.
- The completed packet order will be ID/PR, invoice, followed by any approvals or supporting information for the expense. For example, if paying for food an attendee list is required and/or the invitation to the event.
Per Diem - See separate guideline for Per Diem Instructions.
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