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Follow these steps to create content that is accessible to all students:
Run the built-in accessibility checker as you create Word Docs, PDFs, and/or PowerPoints and correct the errors and warnings as you work.
- For example: to check accessibility in Word,
- Click the “File” tab in the Ribbon to open the Backstage View.
- In the “Info” section, click the “Check for Issues” drop-down button in the “Inspect Document” area.
- Then click the “Check Accessibility” command to launch the task pane.
- A list of “Errors” and/or “Warnings” may appear.
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- To check accessibility of pdfs:
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- For example: to check accessibility of PDFs (Acrobat Pro)
- Choose Tools > Accessibility. ...
- In the secondary toolbar, click Full Check. ...
- In the Report Options section, select options for how you want to view the results. ...
- Select a page range if you prefer to check individual pages of a document. ...
- Select one or more of the Checking Options.
- Use the heading and list functions in Word
- Use an accessible font, like Verdana
- Use high contrast colors
- Avoid using underlining and bold to make a point
- Provide links to online resources and/or order a digital course packet for hard to come by resources instead of scanning and uploading as a PDF
Include only necessary and content-driven images and add the alternative descriptions as you work
Use captioning when you record lecturettes and edit for accuracy. You can record with captioning and edit closed captioning in your Panopto and Zoom. You can also edit captioning in recordings you upload into YouTube
Follow these steps to assess digital content you collect for accessibility:
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- Test that PDFs you find online are tagged and searchable
- Ask publishers to provide online or digital content (like PowerPoints) that meet accessibility standards
- Provide links for websites with working links and accessible font and contrast colors
- Check that third-party YouTube videos have accurate captioning (if they do not provide a transcript or ask your accessibility office to run the video through Amara)
- Provide students with accessibility statements and contact information for online tools like Blackboard, Zoom, VoiceThread, YouTube, Poll Everywhere, Flip Grid, etc.
Sources and Relevant Links
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