Printable VPA Bylaws PDF 718KB
Table of Contents
Foreword
Mission Statement
Organization
Governance: Members’ Responsibilities and Privileges Privileges
Faculty Council Council
Staff Council Council
Academic Leadership Council
Office of the Dean Dean
Students
University Senate
Parliamentary Authority
Appendices
Appendix A: Policies and Procedures for Promotion, Tenure, and Contractual Renewal
Appendix B: College of Visual and Performing Arts Academic Judicial & Grievance Board
Appendix C: Administrative Job Descriptions
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The College of Visual and Performing Arts is committed to the ideal of developing fruitful and equitable relationships among its faculty and students. In addition, it reflects the conviction of the members of the College that their common and special interests are best served through an integrated collegial and administrative structure. The College also provides the framework for the interaction of diverse perspectives so that the long-standing philosophical and practical affinities among the visual and performing arts will be reinforced or revised to encompass new domains of interest to the faculty and students of the College.
Though the substantive focus, play, and aim of the creative process may vary within and across disciplines, and may be enacted in a variety of settings by individuals or by groups, the members of the College hold in common a firm commitment to the administrative facilitation of, and the offering of, their professional expertise and creations to each other, the university community, the scholarly community, and to the general public. On a more abstract level, the members of the College define themselves through their work as students of the human condition and as a community of learners dedicated to enhancing life processes. The members of the College do this in full recognition of the varied interests comprising their individual, and often different, cultural commitments and disciplinary affiliations.
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The College of Visual and Performing Arts at Syracuse University is committed to the education of cultural leaders who will engage and inspire audiences through performance, visual art, design, scholarship, and commentary. We provide the tools for self-discovery and risk-taking in an environment that thrives on critical thought and action.
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The College of Visual and Performing Arts is composed of:
- The Office of the Dean with the Dean serving as administrative director of the College, the Associate Dean of Academic Affairs, the Assistant Dean of Student Affairs, the Assistant Dean of Institutional Advancement, the Assistant Dean of Financial Affairs, the Assistant Dean of Recruiting and Admissions, and administrative and support staff.
- Six academic units consisting of: The School of Art, The Department of Communication and Rhetorical Studies, The School of Design, The Department of Drama, The Setnor School of Music, and the Department of Transmedia.
- One Chair/Director from each academic unit of the College
- Faculty of the College
- Undergraduate and Graduate Students of the College
- Administrative support for the College
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Governance: Members' Responsibilities and Privileges
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Faculty (See College of Visual and Performing Arts Advising Manual and Syracuse University Faculty Manual: 2.9-2.18)
The faculty of the College of Visual and Performing Arts is a self-governing body within the jurisdiction of the Chancellor, the Vice-Chancellor for Academic Affairs and the Dean of the College subject to the approval of the University Senate and the Trustees, and according to the precepts of the Syracuse University Faculty Manual.
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In the third year of service, or upon request by the majority of the unit’s faculty, the Dean shall conduct a review of the Chair/Director with procedures established and approved by the Faculty Council. All full-time and part-time faculty, along with appropriate staff and administrative leaders will be expected to participate in the review
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Faculty Council
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Charge
The Faculty Council is the legislative body of the College of Visual & Performing Arts regarding the academic issues of the college, including curriculum, faculty governance, academic standards and policies, and promotion and tenure guidelines. It may elicit or respond to proposed goals, policies, and solutions from the Dean, its own members, or any other faculty member. It may enact policy concerning any of these issues, which are considered fully enforceable, provided the dean has authorized the resources to enact those policies.
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All full-time members of the faculty of the College are eligible for election to the Faculty Council. Representatives are elected to a two-year term in office, with the elections staggered so that approximately half of the membership is elected each year. Individual members may serve a maximum of two consecutive terms in order to foster participation in faculty governance. Each Academic unit of the College holds its elections for new Council members by the end of each academic year. The newly-elected Faculty Council convenes at for the express purpose of electing its chair and forming its subcommittees.
Meetings
Meetings of the Faculty Council are held monthly during the fall and spring semesters, or more if necessary. The specific dates for these meetings are determined and announced at the beginning of the academic year by the Chair in consultation with the Agenda Committee. The Chair, or in the Chair’s absence, the designated representative, presides over the meetings.
A quorum for Faculty Council meetings is defined as a simple majority (50% plus one). College-wide meetings may be called pursuant to a quorum vote of the Faculty Council. The Faculty Council may set the agenda for these meetings. A quorum of at least 25% of all full-time faculty members is required for any official business to be conducted at a College-wide meeting.
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- Agenda Committee
- This committee is composed of the Chair of Faculty Council, who shall also serve as Chair of the Agenda committee, the Associate Dean of Academic Affairs in an ex-officio role, and three other members of Faculty Council, each from a different Academic unit of the College. Membership on the Agenda committee rotates every year so that over time representatives from all the Academic units of the College have a chance to have a direct voice on the committee. It determines and distributes the priorities for discussion for Faculty Council meetings.
- Tenure and Promotion Committee
- Members of this committee are elected by their respective Academic units. See Appendix A for the composition, procedures, and charges of this committee. This committee will present an annual report on its activities to the Faculty Council every spring.
- Curriculum Committee
- This committee is composed of one representative from each Academic unit of the College, with the Associate Dean of Academic Affairs as the Chair. Each member serves a two-year term, staggered to maintain continuity. This committee is charged with reviewing and fully vetting curricular proposals from all Academic units of the College and making recommendations for or against their approval to the full Faculty Council.
- Interdisciplinary Committee
- This committee is composed of a minimum of six members, including its Chair. Each member serves a two-year term, staggered to maintain continuity. This committee is charged with fostering opportunities for interdisciplinary research and teaching among the Academic units of the College, as well as with other areas of the University.
- Bylaws Committee
- This committee is composed of one member from each Academic unit of the College. Each member serves a two-year term, staggered to maintain continuity. This committee is charged with reviewing and recommending proposed changes of these College Bylaws to the Faculty Council.
- Facilities Committee
- This committee is comprised of at least one representative of each Academic unit of the College, and may also include members of staff. Each member serves a two-year term, staggered to maintain continuity. This committee is charged with assessing space needs and making recommendations to the Faculty Council, Staff Council and to the Dean in relation to use and improvement of buildings, classrooms, workshops, offices, exhibition and presentation spaces within the College.
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Charge
The VPA Staff Council’s purpose is to advocate for the staff, create better relations throughout the college, build a better work environment, boost morale, and be a voice to the Dean.
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- On and Off-Boarding
- This subcommittee welcomes newly hired VPA staff members and provides information and support to help them feel comfortable in their new community. This subcommittee also recognizes staff members who leave VPA.
- Faculty/Staff Relations
- This subcommittee increases efficiency and boosts a positive atmosphere and working environment among VPA faculty and staff colleagues.
- Staff Resource
- This subcommittee's objective is to collect and organize information relevant to VPA staff members’ job functions and present the information in a useable and streamlined way.
- Professional Development
- This subcommittee helps VPA staff members utilize tools and resources to improve their professional skills. The subcommittee makes staff members aware of resources that already exist at the University and provides new and additional resources when desired by the staff.
- Event Planning
- This subcommittee boosts staff morale through enjoyable events and community engagement activities that encourage interaction among staff and positive attitudes.
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Charge
The Academic Leadership Council represents the academic leadership of the Academic units of the college. The Council is charged to bring forward issues of common concern, taking a College-wide academic focus. The Council works with the Dean and Associate Dean of Academic Affairs to administer the academic business of the college, including the implementation of academic policies and procedures, maintaining standards of academic excellence, and providing leadership in academic matters. The Council also advises the Dean regarding issues of resource, strategic planning, mission, and vision.
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The Council meets twice per month, once with the Dean and once with the Associate Dean for Academic Affairs.
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Office of the Dean
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Dean
The Dean of the College of Visual and Performing Arts is the administrative head of the College. Appointed by the Vice Chancellor for Academic Affairs, her/his responsibilities are defined by the university bylaws. These include managing the functions and activities of CVPA according to the policies and procedures established in the CVPA bylaws. For specific duties and responsibilities, see Appendix C: Administrative Job Descriptions.
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The dean convenes at least one College-wide meeting each academic year and may set the agenda for these meetings. A quorum of at least 25% of all full-time faculty members is required for any official business to be conducted at a College-wide meeting.
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All full-time students in the College of Visual and Performing Arts have the privilege of representation in appropriate committees of their College and Academic units. The rights and privileges of students are described in the University’s Student Handbook.
Undergraduates
Any student enrolled for at least 12 credit hours a semester towards an undergraduate degree in the College are considered a full-time undergraduate student in the College. Final semester students enrolled for the number of credit hours required for graduation are considered full-time students.
Graduates
Any student enrolled for at least 9 credit hours a semester towards a graduate degree in the College is considered a full-time graduate student in the College. According to the Syracuse University Academic Rules and Regulations (27.0-28.0), there are additional criteria for determining full-time status. See Syracuse University Academic Rules and Regulations: XI. Student Status.
University Senate
The College elects, and the Dean certifies, members to the University Senate as specified by the Senate’s Bylaws. Each Academic unit elects two representatives, and one alternate, to the University Senate. The remaining allotment of representatives are elected as at-large representatives by all full-time faculty via a College-wide ballot.
Amendment of Bylaws
These Bylaws may be amended by a two-thirds majority vote of the Faculty Council. Copies of the proposed changes must be sent to all full-time faculty in the College at least two weeks previous to the vote by the Faculty Council.
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Upon completion of five years’ of service, and each fifth year thereafter, the Vice Chancellor for Academic Affairs shall review the Dean’s effectiveness in carrying out the functions of his/her office. The faculty will be expected to participate in the review. An additional review may be requested by a 2/3 majority vote of all tenured faculty of the College.
Associate Dean for Academic Affairs
This office is responsible for:
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- Graduate Programs: oversees coordination of graduate admissions, graduate student records, and appointment of graduate assistantships, fellowships, and tuition scholarships in consultation with the dean and appropriate department chairs; coordinates college participation in future professoriate activities;
- Interdisciplinary Study: coordinates efforts with the Dean, Council of Chairs, and Faculty Council to further cross-disciplinary collaboration within the college and across the university;
- Special Projects: as assigned by the Dean.
Assistant Dean for Student Affairs
The Dean may appoint an Assistant Dean for the Office of Student Affairs to supervise and advise undergraduate students in coordination with the Chairs and the Dean. This office is responsible for:
- Recruiting and Admissions: recruitment of undergraduate students for the College; interview/information sessions for potential CVPA undergraduate students; portfolio review for prospective freshman art and design students; coordinate auditions for Drama and Music students; coordinate reviews for transfer students; coordinate/organize recruiting events on campus; maintain statistics for recruitment; dispatch faculty, staff, and ensembles for recruiting purposes; correspond with prospective students at all stages of recruitment; assist with the development of recruiting materials promoting the College; maintain slide library for recruitment; liaison with Central Admissions; advertise for recruitment; develop new recruitment ideas/projects; develop recruitment budget.
- Student Services: maintaining undergraduate records; academic placement of transfer, special degree, and international students in coordination with the appropriate chair; registration and its procedures; certification of students for graduation and degrees; supervision of student academic counseling; referring students to the appropriate person/office for concerns beyond the scope of academic matters.
- Enrollment Management: supervision of enrollment issues for main campus, university college, and summer sessions; management of under-enrolled courses in consultation with appropriate chair; management of enrollment data for reporting and decision-making purposes.
- Career Services: development of appropriate materials, workshops, internships, and other activities to enhance student career planning and job search in the arts and related disciplines; liaison with university Career Services.
- Special Projects: as assigned by the Dean.
Assistant Dean for External Affairs
The Dean may appoint an assistant dean for external affairs. This office is responsible for:
- Development: soliciting external funds for the college in keeping with the priorities established by the Dean in consultation with the Council of Chairs; assists the Dean in managing the agenda and communication with the college’s Board of Advisors.
- Communications: supervises the college’s external publications and communications efforts, including publication of Crouse Chimes, graduate and undergraduate program guides, etc.
- Alumni Relations: oversees relationship development with the college’s alumni, including maintenance of current contact information, planned alumni events, and facilitating contact between alumni and departments.
Assistant Dean for Financial Affairs
The Dean may appoint an assistant dean for financial affairs. This office is responsible for:
- Human Resources: responsible for processing all search and hiring proposals; coordinates the annual reviews of administrative staff across the college;
- Budget: maintains the budget for the college; supervises access to regular reports on budgetary matters.
- Equipment: responsible for soliciting and processing equipment funding requests on behalf of the dean;
- Facilities: responsible for overall maintenance of the college’s physical facilities.
- Technology: oversees the college’s information technology group, responsible for purchasing, maintaining, and planning for instructional and administrative technology.
Assistant Dean for Recruiting and Admissions
Duties to be added here.
1 Duties and responsibilities of members of the Dean’s Administrative Cabinet may be modified as determined by the Dean of the college. The Dean will report any revisions in such duties to the Faculty Council.
Academic Chairs
Chairs/Directors are responsible for the creative and academic leadership of their units, in consultation with their faculty, and responsible for communicating to the Dean the educational and administrative matters in their respective departments. These responsibilities include:
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