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Revised and Approved 03/29/19
Revised and Approved 02/01/19
Approved Faculty Council 12/08/17
Foreward
Changes and amendments to this document shall be approved by Faculty Council by majority vote.
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Candidates for promotion and/or contractual renewal are responsible for familiarizing themselves with policies and procedures, and gathering and submitting materials as outlined in these documents as appropriate.
Promotion of Teaching Professors Calendar College of Visual and Performing Arts
The specific dates on the calendar below may vary slightly from year to year. Please note that this calendar is advisory and does not supersede the body of these Policies and Procedures. We recommend that you familiarize yourself with the sections of Policies and Procedures pertaining to your application for promotion.
Phase I, Promotion activity deadlines during spring semester prior to promotion review year:
| January 15 | VPA Office of Academic Affairs notifies faculty eligible for the first time in rank for promotion (e.g., minimum of five completed years in the previous rank). |
| February 15 | Faculty indicates in writing to the dean their intention to apply for promotion. |
| February 28 | The dean officially notifies faculty in writing of receipt of intent, with calendars of promotion only process to both candidate and department chair. |
| March 1 through October 1 | Faculty member gathers evidence while in current rank only of teaching and advising, service, and currency in their field of study/practice. Candidate should discuss selection of materials with department chair, mentor, and colleagues. |
Phase II, Promotion activity deadlines during fall semester of promotion review year:
| October 1 | Candidate submits their completed materials in binders to department chair/director. |
| October 2 through October 30 | Department chair/director assembles all confidential materials, and department’s tenure and promotion committee reviews candidate’s application for promotion according to appropriate procedures and votes. Chair/director assembles a document with “Department Committee Votes” (for and against and date). Department’s tenure and promotion committee creates additional materials in support of its work, which includes: Department chair/director writes letter (recommendation for promotion or reason for denial), including the committee’s assessment as well as the chair’s own evaluation, a description of promotion procedures, criteria/evidences, standards, and composition of department’s tenure and promotion committee, and completed document showing committee votes for and against. |
| October 30 | Department chair/director informs candidate of department/school tenure and promotion committee’s decision. At this time the candidate has the option to formally withdraw in writing to the dean their application for promotion from further consideration. |
| November 1 | Department chair/director makes an appointment with the senior administrator in VPA Office of Academic Affairs to formally check-in all of candidate’s promotion materials. |
| November 15 through December | The college’s tenure and promotion committee meets to review all applications. If needed the committee may call on department chairs/directors or program coordinators to answer specific questions. |
Phase III, Promotion activity deadlines during spring semester of promotion review year:
| February 1 | All promotion materials are submitted to the dean, who makes an independent evaluation. The dean will make the final decision concerning promotion. If a promotion decision is positive, the dean sends a memo notification by email to the Associate Provost for Faculty Affairs. |
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